Operational Specialist

LHH Recruitment Solutions; Melville (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

LHH Recruitment Solutions in Melville, NY is seeking an Operations Specialist (Temp-to-Perm or Direct Hire) to support daily business operations and streamline processes.

The role requires coordination across departments, strong data/document management, and attention to detail in a fast-paced environment. This position is onsite in Melville with potential for long-term growth and permanent placement after conversion.

Qualifications

• 3-5 years of experience in operations or contract administration.
• Experience with ERP and CRM platforms such as Salesforce.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent written and verbal communication.
• Strong organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide operational support to internal teams to ensure efficient workflows and business processes.
• Maintain and improve operational procedures, documentation, and process consistency.
• Identify process bottlenecks and recommend solutions to improve efficiency and productivity.
• Prepare, review, and manage business documentation, including contracts, agreements, purchase orders, and related records.
• Track and maintain company assets and related operational records.
• Ensure accurate data management within ERP and business operating systems.
• Resolve customer and vendor issues related to documentation, orders, contracts, and payment status.
• Serve as the administrator for CRM and other business systems, regularly auditing data for accuracy and completeness.
• Coordinate with Finance, Marketing, Sales, and Operations teams to ensure alignment on business initiatives and reporting.
• Troubleshoot system issues and assist with implementing process improvements and technical solutions.
• Generate reports and provide operational insights to support business decisions.

Skills

ERP systems

Salesforce

Microsoft Office

DocuSign

Data management

Contract administration

Communication skills

Organizational skills

Tools

Salesforce

ERP systems

DocuSign

Job description

Operations Specialist (Temp-to-Perm or Direct Hire)

Schedule: Monday-Friday, 9:00 AM-5:30 PM

Hourly Rate: $35-$38/hour, dependent on experience

Salary Upon Conversion: $75,000-$80,000, dependent on experience

Position Overview

Our client is seeking an Operations Specialist to support day-to-day business operations by streamlining processes, managing data and documentation, and ensuring the smooth execution of operational activities. This role serves as a central point of coordination between multiple departments, helping to improve efficiency, maintain accurate records, and support business objectives. The ideal candidate is highly organized, detail-oriented, technically proficient, and comfortable working in a fast-paced environment.

Responsibilities

• Provide operational support to internal teams to ensure efficient workflows and business processes.
• Maintain and improve operational procedures, documentation, and process consistency.
• Identify process bottlenecks and recommend solutions to improve efficiency and productivity.
• Prepare, review, and manage business documentation, including contracts, agreements, purchase orders, and related records.
• Track and maintain company assets and related operational records.
• Ensure accurate data management within ERP and business operating systems.
• Resolve customer and vendor issues related to documentation, orders, contracts, and payment status.
• Serve as the administrator for CRM and other business systems, regularly auditing data for accuracy and completeness.
• Coordinate with Finance, Marketing, Sales, and Operations teams to ensure alignment on business initiatives and reporting.
• Troubleshoot system issues and assist with implementing process improvements and technical solutions.
• Generate reports and provide operational insights to support business decisions.

Qualifications

• 3-5 years of experience in operations, sales support, contract administration, or a related business support role.
• Strong understanding of business operations, documentation management, and process improvement.
• Experience working with ERP systems and CRM platforms such as Salesforce.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with DocuSign or similar document management software preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills with a high level of attention to detail.
• Strong analytical and problem-solving abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working cross-functionally with multiple departments.
• Industry experience in manufacturing, distribution, automotive, aviation, or related environments is a plus.
• Full-time onsite position located in Melville, NY.
• Collaborative office environment with frequent interaction across departments

This is an excellent opportunity for a motivated operations professional seeking either a direct-hire position or a temp-to-perm opportunity with long-term growth potential.

Equal Opportunity Employer/Veterans/Disabled

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