Operational Excellence Specialist - Remote

Thriveworks Administrative Services, LLC; Georgia; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Remote work

Team environment

Diversity & inclusion

Job summary

Thriveworks Administrative Services, LLC is seeking an Operational Excellence Specialist to work remotely. You will streamline workflows, drive process improvements, and collaborate across teams to improve care quality and operational efficiency.

The role offers exposure to project management, change management, and data-driven decision making in a fast-growing healthcare company. The ideal candidate has 3–5 years of relevant experience in operations or healthcare administration, exceptional

Qualifications

• Bachelor’s degree in Business, Healthcare Administration, Operations, or related field.
• Strong organizational and written/verbal communication skills.
• Proficiency with Google Workspace or Microsoft Office.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive, problem-solving mindset focused on operational excellence.

Responsibilities

• Support process improvement initiatives across departments by gathering requirements and mapping workflows.
• Assist with project planning, timelines, and stakeholder coordination.
• Participate in root cause analysis and solution brainstorming sessions.
• Maintain centralized documentation, SOPs, and workflow records.
• Contribute to change management through communications and training materials.
• Track performance metrics and monitor impact of improvements.
• Build cross-functional relationships to understand current-state challenges.
• Promote a culture of continuous improvement through structured thinking.

Skills

Operations experience

Project management

Healthcare administration

Process improvement

Communication skills

Education

Bachelor’s degree in Business/Healthcare Administration/Operations

Tools

Google Workspace

Microsoft Office (Excel/Slides)

Tableau/PowerBI

Job description

Operational Excellence Specialist - Remote

About Thriveworks: Thriveworks is a leading mental health provider with over 350 Locations, 2,000+ clinicians and a robust virtual counseling business serving hundreds of thousands of clients. Our mission is to help people live happy and successful lives by making high-quality counseling and psychiatry services accessible and affordable. We believe that everyone can benefit from working with a skilled therapist, counselor, or psychiatrist, and we strive to ensure that people all across the country have that opportunity. Thriveworks' licensed clinicians are in-network with most major insurance plans and provide in-person and online care for depression, anxiety, trauma, stress, relationship issues, and more.

Compensation: $60,000 - $80,000 depending on experience.

About the Role & the Team

The Operational Excellence Specialist is a candidate with 3-5 years of relevant experience in operations, project management, healthcare administration, or process improvement. You will work directly with teams across the organization to help streamline workflows, leverage technology, and improve the quality of care we provide. The role offers hands-on exposure to project management, process improvement, operational design, change management, and cross-functional collaboration. We're seeking someone who is strategically minded, analytical, and eager to learn— You should enjoy understanding how work gets done, identifying opportunities for impact, and partnering with others to build sustainable solutions. You'll join a small, high-impact team focused on efficiency, scalability, and continuous improvement across the organization. This is a great opportunity to grow quickly, develop a strong foundation in operations, and contribute to meaningful improvements at a fast-growing healthcare company.

Key Responsibilities

• Support process improvement initiatives across multiple departments by helping gather requirements, map workflows, document processes, and identify opportunities for improvement.
• Assist with project planning and coordination, including timelines, stakeholder management, meeting notes, and tracking action items.
• Participate in root cause analysis, gap assessments, and solution brainstorming sessions.
• Help maintain a centralized repository of process documentation, SOPs, and workflows.
• Contribute to change management efforts by preparing communications, training materials, and documentation.
• Track performance metrics and help monitor the impact of implemented improvements.
• Build strong cross-functional working relationships and collaborate with teams to understand current-state challenges.
• Support the team in promoting a culture of continuous improvement through curiosity, problem-solving, and structured thinking.

Minimum Qualifications

• Bachelor’s degree in Business, Healthcare Administration, Operations, Public Health, Industrial Engineering, or a related field, or equivalent work experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace or Microsoft Office (especially Slides/PowerPoint and Sheets/Excel).
• Ability to learn quickly, manage multiple tasks, and adapt in a fast-paced environment.
• A proactive, problem-solving mindset with enthusiasm for operational excellence.

Preferred Qualifications

• Exposure to healthcare or behavioral health environments.
• Familiarity with Lean or process improvement concepts (e.g., value stream mapping, root cause analysis).
• Experience with data or BI tools (Excel, Sheets, Tableau, PowerBI, Looker, etc.).
• Experience working on cross-functional projects.

What We Give

• Casual, progressive, and diverse organization
• Brand pride, you are truly helping people
• Remote forever (if you choose)
• Team environment
• Thriveworks is a growing company that provides a challenging, welcoming, and rewarding place to work.
• A good candidate will be able to grow in their role as the company grows.

Thriveworks is an Equal Opportunity Employer.

Our people are our most valuable assets.

We embrace and encourage differences in age, color, disability, ethnicity, gender identity or expression, national origin, physical and mental ability, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.

We encourage and welcome diverse candidates to apply for any position you are qualified for to bring your unique perspective to our team.

Applicants must be legally authorized to work in the United States at the time of hire.

This position is not eligible for employment visa sponsorship, either now or in the future.

We work to create a supportive, enjoyable environment that therapists, counselors, psychologists, clinical supervisors, and clinicians seeking supervision for licensure never want to leave. As a result, our clinical team members build long-standing careers at Thriveworks and lasting relationships with clients.