Operational Assistant/Receptionist

ECS; Arlington (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Everforth ECS is seeking an Operational Assistant/Receptionist to join our Arlington, VA office. The role includes daily coordination with corporate departments and operations managers, reviewing expense reports, and assisting with travel guidelines and corporate forms.

You will also support reception duties and facilities tasks on site as needed. This in-person position may include teleworking depending on the situation, with opportunities to contribute to special projects and general office

Qualifications

• Must be able to obtain and maintain a DoD Secret clearance.
• Extremely detailed & process oriented.

Responsibilities

• Interact daily with Corporate Departments, Operations Managers and employees.
• Review expense reports and authorizations for accuracy; assist employees and managers with questions.
• Learn travel guidelines to assist employees and managers.
• Review corporate forms for completeness and accuracy.
• Provide backup support at the reception desk: answer phones, sort mail, schedule FedEx pickups.

Skills

DoD Secret clearance

Detail oriented

Tools

Costpoint

Job description

Job Description Everforth ECS is seeking an

• Daily interface with numerous Corporate Departments, Operations Managers and employees.
• Conduct accurate review of all expense reports and expense authorizations and work with employees and managers when questions arise.
• Learn corporate travel guidelines and procedures to be able to assist and answer questions for employees and managers.
• Able to review corporate forms and paperwork for completeness and accuracy.
• Provide backup support for the main reception desk at HQ to include answering phones, receiving packages, sorting incoming mail, scheduling FedEx pickups and respond to voicemail messages.
• Also order supplies, submit purchase requisitions, stock the kitchens and floors with supplies, maintain kitchen equipment to include scheduling service requests.
• Work with facilities staff as needed for requests involving actions for the facility.
• Schedule conference rooms for meetings/events.
• Greet guests and see that they are signed in and badged to meet security requirements and notify employee that their visitor has arrived.
• This position will be in person in the office - teleworking depends on the situation.
• Assist with special projects as needed. Other duties as assigned.

Job Description

Everforth ECS is seeking an Operational Assistant/Receptionist to work in our Arlington, VA office.

• Daily interface with numerous Corporate Departments, Operations Managers and employees.
• Conduct accurate review of all expense reports and expense authorizations and work with employees and managers when questions arise.
• Learn corporate travel guidelines and procedures to be able to assist and answer questions for employees and managers.
• Able to review corporate forms and paperwork for completeness and accuracy.
• Provide backup support for the main reception desk at HQ to include answering phones, receiving packages, sorting incoming mail, scheduling FedEx pickups and respond to voicemail messages.
• Also order supplies, submit purchase requisitions, stock the kitchens and floors with supplies, maintain kitchen equipment to include scheduling service requests.
• Work with facilities staff as needed for requests involving actions for the facility.
• Schedule conference rooms for meetings/events.
• Greet guests and see that they are signed in and badged to meet security requirements and notify employee that their visitor has arrived.
• This position will be in person in the office - teleworking depends on the situation.
• Assist with special projects as needed. Other duties as assigned.

Required Skills

• Must be able to obtain and maintain a DoD Secret clearance.
• Extremely detailed & process oriented.

Desired Skills

• Ability to work independently and be proactive.
• Excellent organizational skills.
• Experience with Costpoint is a plus.

#EverforthECS1

ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

Everforth ECS is the federal segment of Everforth, a $4B global organization with over 10,000 employees. Our nearly 3,500 professionals deliver advanced technology solutions in data and AI, cybersecurity, and enterprise transformation, serving defense, intelligence, and federal civilian agencies.

Our work powers mission-critical outcomes, strengthens technology partnerships, and creates meaningful opportunities for our people. We are defined by a commitment to excellence in delivery, a culture of innovation, and an environment where talent can thrive and grow.

We Value

• Attracting and developing top talent and high-performing teams
• Fostering a culture that is engaging, accountable, and mission-driven

Meet the challenge. Make a difference with Everforth ECS!