Temporary Growth Operations Administrative Support

ECS

Fairfax (VA)

On-site

USD 28,000 - 34,000

Full time

8 days ago

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Job summary

Everforth ECS is seeking a Temporary Growth Operations Administrative Support to handle short-term admin and coordination tasks in the Fairfax, VA office. The role focuses on scheduling, meeting admin, data entry, file organization, and cross-team coordination, lasting about one to two months.

The position supports the Chief Growth Officer and growth teams, requires strong organization, responsiveness, and the ability to produce professional work with limited direction.

Qualifications

High school diploma or equivalent; associate or bachelor’s degree preferred.
1+ years in administrative support, operations, or coordination.
Strong organizational skills with attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Proficiency with Outlook, PowerPoint, Word, Excel, and Teams.
Ability to prepare professional business materials.
Comfort working with senior leaders across teams.
Sound judgment handling confidential information.
Willingness to learn new processes quickly with minimal supervision.

Responsibilities

Provide Meeting and Calendar Support: coordinate meetings, agendas, notes, and follow-up.
Support Growth Administration and Coordination: trackers, calendars, action logs, and docs.
Support Systems and Data Administration: data entry, validation, and basic reporting.
Assist with Communications and General Team Support: draft invitations and routine communications.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Data entry

Document formatting

Meeting coordination

Discretion with sensitive information

Team coordination

Learn new processes

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Job Description

Everforth ECS is seeking a Temporary Growth Operations Administrative Support to work in our Fairfax, VA office.

Position Summary

Everforth ECS is seeking a Temporary Growth Operations Administrative Support professional to provide short-term administrative and coordination support to the Growth organization. This position is expected to last approximately one to two months and will help the team maintain day-to-day operations, organize key activities, and keep priority work moving during a period of increased workload.

The role will support the Chief Growth Officer and leaders across Business Development, Capture, Proposal Operations, Competitive Intelligence, Partnerships, and Growth Operations. The ideal candidate is highly organized, responsive, comfortable working across multiple priorities, and able to produce accurate, professional work with limited direction.

This is a temporary, execution-focused role. The position will primarily support scheduling, meeting administration, document preparation, data entry, file organization, and general coordination across the Growth organization.

Key Responsibilities

Provide Meeting and Calendar Support

Coordinate meetings, working sessions, reviews, and recurring Growth governance forums.
Assist with calendar management, scheduling, invitations, attendee coordination, room reservations, and virtual meeting logistics.
Prepare agendas, compile meeting materials, capture notes and action items, and distribute follow-up communications.
Maintain meeting schedules and help ensure required participants, materials, and approvals are in place.

Support Growth Administration and Coordination

Maintain trackers, calendars, contact lists, action logs, and other administrative tools used by the Growth organization.
Track open actions, due dates, document requests, and follow-up items across multiple teams.
Help coordinate activities involving Business Development, Capture, Proposals, Contracts, Pricing, Competitive Intelligence, Partnerships, and other supporting functions.
Organize shared folders, templates, files, and reference materials to ensure information is current and easy to locate.

Support Systems and Data Administration

Enter, update, and validate information in Salesforce or other Growth-related systems and trackers.
Help identify missing, incomplete, or inconsistent data and coordinate with responsible team members to obtain updates.
Support basic reporting, data cleanup, document uploads, and record maintenance.
Handle sensitive business and opportunity information with discretion.

Assist with Communications and General Team Support

Draft and distribute meeting invitations, reminders, follow-up messages, and routine internal communications.
Respond to administrative requests and help route questions to the appropriate team member.
Provide general support for team meetings, events, leadership visits, and other Growth activities.
Perform additional administrative and coordination tasks based on organizational priorities.

Benefits

General Description of Benefits

Hourly Range: $20-25/hr

Required Skills

High school diploma or equivalent; associate or bachelor’s degree preferred.
One or more years of experience in administrative support, business operations, executive support, project coordination, data entry, or a similar professional environment.
Strong organizational skills and attention to detail.
Ability to manage multiple assignments, shifting priorities, and short deadlines.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, particularly Outlook, PowerPoint, Word, Excel, and Microsoft Teams.
Ability to prepare clean, accurate, and professionally formatted business materials.
Comfort working with senior leaders and stakeholders across multiple functional teams.
Sound judgment and the ability to handle sensitive or confidential information appropriately.
Ability to learn new processes and systems quickly and work effectively with limited supervision.

Desired Skills

Experience supporting a Business Development, Capture, Proposal, Sales, Growth, or executive leadership organization.
Experience working in a government contracting, professional services, consulting, systems integration, or technology environment.
Familiarity with Salesforce or another customer relationship management system.
Experience maintaining project trackers, action-item logs, calendars, presentations, and shared document repositories.
Practical experience using AI and productivity tools such as ChatGPT, Copilot, Claude, or similar platforms to draft, summarize, organize, and improve business materials.
Ability to work on site, as needed, to support meetings, leaders, and team activities.

ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

Everforth ECS

is the federal segment of Everforth, a $4B global organization with over 10,000 employees. Our nearly 3,500 professionals deliver advanced technology solutions in data and AI, cybersecurity, and enterprise transformation, serving defense, intelligence, and federal civilian agencies.

Our work powers mission-critical outcomes, strengthens technology partnerships, and creates meaningful opportunities for our people. We are defined by a commitment to excellence in delivery, a culture of innovation, and an environment where talent can thrive and grow.

We Value