Payroll and Bookkeeping Assistant

Homewood-Flossmoor-High-School; Rich Township (IL); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Job summary

Homewood-Flossmoor High Community High School is hiring a Payroll & Benefits Specialist to manage payroll, timesheets, benefits enrollment, and reconciliations. The role requires setup of new hires, deduction maintenance, and collaboration across the Business Office.

Responsibilities include benefit deductions reconciliation, pension reporting, and cross-training to support all clerical payroll functions. 12-month calendar, 7:30 a.m. to 4:00 p.m., located on-site in Illinois.

Qualifications

• Detail-oriented and accurate in payroll, benefits, and reconciliations.
• Flexible to adapt to day-to-day process changes and interruptions.
• Strong customer-service skills for internal and external contacts.
• Experience in payroll processing and/or bookkeeping required.
• School business office experience preferred.

Responsibilities

• Support payroll and timesheet processing and benefit administration.
• Set up new hires in payroll system and maintain deductions.
• Reconcile benefits and payroll deductions and prepare reports.
• Act as primary contact for benefit inquiries and timesheet validation.
• Support pension-related analysis and reporting.
• Assist Campus Store during peak periods and cross-train others.

Skills

Detail-oriented

Flexibility

Customer service

Payroll processing experience

Spreadsheet skills

Education

School business office experience preferred

Tools

Tyler Technologies Infinite Visions Accounting Modules

Microsoft Excel

Job description

• Location: Homewood-Flossmoor High Community High School
• Date Available: Immediate

POSITION SUMMARY

This person will assume primary responsibility for tasks supporting payroll and timesheet processing, benefits administration and varied reconciliations, analysis and reporting. This responsibility will include benefits and pension familiarity and enrollment; set up of new hires / new positions in the payroll system, including proper deduction maintenance; and reconciliation of benefit and payroll deduction. This person must work well in collaboration as many duties will intersect with others' duties.

REPSONSIBILITIES

This person will assume primary responsibility for tasks supporting payroll and timesheet processing, benefits administration and varied reconciliations, analysis and reporting. This responsibility will include benefits and pension familiarity and enrollment; set up of new hires / new positions in the payroll system, including proper deduction maintenance; and reconciliation of benefit and payroll deduction. This person must work well in collaboration as many duties will intersect with others' duties. This role will require cross-training and support of all clerical positions in the Business Office.

Duties include (but are not limited to) are as follows:

• Enroll employees (& dependents) into their elected benefits with the respective providers.
• Manage benefit-related payroll deductions & reconcile to enrollments and premium invoices.
• Responsible for timesheet analysis, including inputs and corrections as warranted
• Distribute payroll source documents as appropriate for grant accounting and journal entries.
• Primary contact for benefit related inquiries.
• Report workers' compensation injuries and proactively following claims.
• Verification of timesheet data & approvals.
• Learn all aspects of the primary Payroll position, supporting that role as needed.
• Support the Campus Store during seasonal high-volume time and during cashier absences.
• Maintain up-to-dated payroll-related files.
• Pension-related analysis, reconciliation and reporting.
• Other duties as assigned.

QUALIFICATIONS

• Detail-orientation and accuracy are essential in this position.
• Must be flexible in adapting to frequent day-to-day and process interruptions.
• Customer service skills are essential in dealing with both internal/external persons.
• Experience in payroll processing and/or bookkeeping are required.
• School business office experience is preferred.
• Hands on experience with Tyler Technologies Infinite Visions Accounting Modules is beneficial.
• Must be comfortable with technology and have strong spreadsheet skills.

WORK CALENDAR:

12-month work calendar

7:30 a.m.- 4:00 p.m. (Monday-Friday)

SALARY:

$27.85/hour

BENEFITS:

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable