Payroll and Bookkeeping Assistant

HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233; Flossmoor (IL); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Homewood-Flossmoor Community High School District 233 seeks a payroll and benefits specialist to manage benefits enrollment, payroll deductions, and timesheet analysis. The role requires collaboration across departments and ongoing data reconciliation to ensure accurate payroll records.

Responsibilities include setting up new hires in the payroll system, processing deductions, and maintaining updated files. Strong spreadsheet skills and experience in a school business office are highly valued.

Qualifications

• Detail-oriented and accurate, essential for payroll and reconciliations.
• Flexible to frequent interruptions and cross-training across roles.
• Customer service mindset for internal and external stakeholders.
• Experience in payroll processing and/or bookkeeping is required.
• School business office experience is preferred.
• Hands-on experience with Tyler Technologies Infinite Visions Accounting Modules is beneficial.

Responsibilities

• Enroll employees and dependents in elected benefits.
• Manage benefit-related payroll deductions and reconcile with enrollments and invoices.
• Perform timesheet analysis and corrections as needed.
• Distribute payroll source documents for grant accounting and journal entries.
• Act as primary contact for benefit-related inquiries.
• Report workers' compensation incidents and track claims.
• Verify timesheet data and approvals.
• Learn and support all aspects of the primary Payroll position.

Skills

Detail-oriented

Flexibility

Customer service

Payroll processing

Bookkeeping

Spreadsheet skills

Tools

Tyler Technologies Infinite Visions Accounting Modules

Job description

POSITION SUMMARY:

This person will assume primary responsibility for tasks supporting payroll and timesheet processing, benefits administration and varied reconciliations, analysis and reporting. This responsibility will include benefits and pension familiarity and enrollment; set up of new hires / new positions in the payroll system, including proper deduction maintenance; and reconciliation of benefit and payroll deduction. This person must work well in collaboration as many duties will intersect with others' duties.

RESPONSIBILITIES:

This person will assume primary responsibility for tasks supporting payroll and timesheet processing, benefits administration and varied reconciliations, analysis and reporting. This responsibility will include benefits and pension familiarity and enrollment; set up of new hires / new positions in the payroll system, including proper deduction maintenance; and reconciliation of benefit and payroll deduction. This person must work well in collaboration as many duties will intersect with others' duties. This role will require cross-training and support of all clerical positions in the Business Office.

Duties include (but are not limited to) are as follows:

• Enroll employees (& dependents) into their elected benefits with the respective providers.
• Manage benefit-related payroll deductions & reconcile to enrollments and premium invoices.
• Responsible for timesheet analysis, including inputs and corrections as warranted
• Distribute payroll source documents as appropriate for grant accounting and journal entries.
• Primary contact for benefit related inquiries.
• Report workers' compensation injuries and proactively following claims.
• Verification of timesheet data & approvals.
• Learn all aspects of the primary Payroll position, supporting that role as needed.
• Support the Campus Store during seasonal high-volume time and during cashier absences.
• Maintain up-to-dated payroll-related files.
• Pension-related analysis, reconciliation and reporting.
• Other duties as assigned.

QUALIFICATIONS:

• Detail-orientation and accuracy are essential in this position.
• Must be flexible in adapting to frequent day-to-day and process interruptions.
• Customer service skills are essential in dealing with both internal/external persons.
• Experience in payroll processing and/or bookkeeping are required.
• School business office experience is preferred.
• Hands on experience with Tyler Technologies Infinite Visions Accounting Modules is beneficial.
• Must be comfortable with technology and have strong spreadsheet skills.

WORK CALENDAR:

12-month work calendar

7:30 a.m.- 4:00 p.m. (Monday-Friday)

SALARY:

$27.85/hour

BENEFITS:

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable

SUPERVISORS:

Toriano Horton, CSBP

Lisa Caposey, Business Office Manager