ACCOUNTS PAYABLE - BOOKKEEPER

Homewood-Flossmoor-High-School; Rich Township (IL); On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Life insurance

Retirement plan

Job summary

Homewood-Flossmoor High Community High School is seeking an Accounts Payable & Activity Accounts Bookkeeper to support the Business Office, ensuring funds reach the classroom efficiently. You will handle AP processing, Imprest and Student Activity accounts, and uphold GAAP and internal controls.

Responsibilities include 3-way matching, vendor payments, reconciliations, cash handling, and annual 1099 filings, with a 12-month calendar and full-time schedule from 7:30 a.m. to 4:00 p.m.

Qualifications

• Associate degree in Accounting or related field preferred.
• Minimum 2 years of Accounts Payable or fund accounting experience.
• Direct experience with Skyward Financial Management, QuickBooks, Excel, and Google Workspace.
• Working knowledge of GAAP, 3-way matching workflows, segregation of duties, and internal controls over disbursements.

Responsibilities

• Execute 3-way matching (PO, receiving, vendor invoice) and verify account codes prior to payment.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements against receipts and logs before batch clearance entries.
• Issue cash advances with itemized receipts and returns before disbursement clearance.

Skills

Accounts Payable

GAAP

3-way matching

Skyward

QuickBooks

Excel

Google Workspace

Confidentiality

Organization

Education

Associate degree in Accounting

Tools

Skyward Financial Management

QuickBooks

Excel

Google Workspace

Job description

• Location:
  Homewood-Flossmoor High Community High School
• Date Available:
  Immediate

POSITION SUMMARY:

The Accounts Payable & Activity Accounts Bookkeeper supports the Business Office in ensuring district financial resources directly and efficiently reach the classroom. Primary responsibilities include Accounts Payable processing, Student Activity & Imprest Fund accounting, and maintaining full compliance with GAAP and district internal controls.

ESSENTIAL RESPONSIBILITIES:

Accounts Payable & Disbursements

• Execute 3-way matching (Skyward purchase order, receiving documentation, and vendor invoice) and verify account code allocations prior to payment processing.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements against physical itemized receipts and cardholder logs before preparing batch clearance entries in Skyward.
• Issue cash advances, verifying itemized receipts and cash returns prior to disbursement clearance.
• Manage stale check reissuance and ensure annual compliance with State Unclaimed Property reporting.

Fund Accounting, Reconciliations & Compliance

• Perform deposit accounting and monthly bank reconciliations for Imprest, Special District, and Student Activity accounts.
• Maintain Student Activity accounts in QuickBooks, generating and distributing monthly financial reports to coaches and sponsors.
• Reconcile monthly Student Activity balances in QuickBooks against Skyward general ledger control accounts.
• Enforce Vendor Master File controls in Skyward, including W-9 collection and dual-authorization verification to prevent duplicate or unauthorized vendors.
• Prepare, review, and issue annual 1099 filings across all systems and funds.

Operational Support & Internal Controls

• Maintain safe balances and manage event cash banks under strict dual-custody procedures.
• Support parent/student fee inquiries, processing student refunds and account updates for withdrawals and early graduates.
• Assist in the annual preparation of audit materials and schedules for external auditors.
• Provide backup support for Free & Reduced lunch application processing, Campus Store operations, and payroll processing as requested.
• Perform other duties as assigned by the Chief School Business Official or Office Manager.

REQUIREMENTS:

• Education: Minimum associate's degree in Accounting, Business, or related field preferred.
• Experience: Minimum of 2 years of Accounts Payable or fund accounting experience, preferably in a K-12 school environment.
• Software: Direct experience with Skyward Financial Management (School Business Suite) strongly preferred; high proficiency in QuickBooks, MS Excel, and Google Workspace.
• Accounting Knowledge: Working knowledge of GAAP, 3-way matching workflows, segregation of duties, and internal controls over disbursements.
• Professional Skills: Excellent accuracy, sound judgment, strict confidentiality, strong organization, and the ability to meet concurrent deadlines.

WORK CALENDAR:

12-month calendar (full-time)

7:30 a.m. - 4:00 p.m., Monday - Friday

SALARY:

$27.85/hour

BENEFITS:

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable