Open Access Policy Deposit Student Assistant

OSU Oregon State University; Corvallis (OR); Remote; USD 21,000 - 28,000; Part time

Benefits offered by this job

Flexible work hours

Tuition reduction benefits

Employee assistance program

Job summary

OSU Libraries is seeking a part‑time Open Access Policy Deposit Assistant for OSULP. This remote student position involves identifying OSU faculty articles, evaluating deposit eligibility, requesting manuscripts, and depositing files to ScholarsArchive@OSU.

Training is provided; schedule is 12 hours/week with weekday overlap for check‑ins. You will gain hands‑on experience with scholarly publishing, library databases, and repository workflows while developing critical thinking, communication,

Qualifications

• Must be academically enrolled in a school and meet minimum enrollment standards.
• Regularly work remotely with reliable internet access.
• Strong written communication and attention to detail are essential.

Responsibilities

• Compile and track articles by OSU faculty authors using online databases and MS Excel.
• Evaluate article records on publisher sites to meet deposit criteria.
• Communicate with OSU faculty using email templates to coordinate deposits.
• Prepare digital files for deposit to ScholarsArchive@OSU using Adobe Acrobat Pro.
• Create new item records in ScholarsArchive@OSU abiding by guidance.

Skills

Microsoft Office

Follow procedures

Independent work

Attention to detail

Written communication

Library databases

Adobe Acrobat Pro

Open access interest

Education

Enrollment in school (high school/college/university)

Academic standing requirements

Tools

MS Excel

ScholarsArchive@OSU

Web-based repository software

Job description

Department: Digital Strategies Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: A Resume, A Cover Letter. For additional information please contact: Cara Key at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval.

Job Description

This recruitment will be used to fill one part‑time (a maximum of 24 hours per week) Open Access Policy Deposit Assistant for OSULP at Oregon State University (OSU). OSULP is seeking a student to help make research by OSU faculty freely available to readers worldwide. In this remote position, you will identify recently published articles by OSU faculty authors, evaluate current access to articles, request authors’ manuscripts under OSU’s Open Access Policy, and deposit articles to ScholarsArchive@OSU, the university’s open access repository. All training will be provided upon hiring. Work schedule is 12 hours per week, with hours overlapping with supervisor’s schedule (M‑F, 8:30‑5:00) to accommodate weekly check‑ins but otherwise flexible.

Position Duties

• Compile and track articles by OSU faculty authors using online databases and MS Excel (Technology)
• Evaluate article records on publisher websites to determine whether each article meets deposit criteria (Critical Thinking)
• Communicate with OSU faculty using email templates to coordinate article deposits (Communication, Professionalism)
• Prepare digital files for deposit to ScholarsArchive@OSU using Adobe Acrobat Pro (Technology)
• Create new item records in ScholarsArchive@OSU, uploading files using web-based repository software and entering accurate descriptive information following provided guidance (Critical Thinking, Technology)

Advanced Duties

• Work with increased independence consulting multiple sources to resolve incomplete or conflicting information about authors and publications (Critical Thinking)
• Manage a recurring monthly workflow, keeping records current, providing clear updates, and meeting project deadlines while working remotely (Professionalism)
• Recommend improvements to procedures and documentation based on your experience (Critical Thinking, Communication)

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Technology, Professionalism.

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home‑schooling program Undergraduate and post‑baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Basic Knowledge and Skills

• Basic knowledge of Microsoft Office and/or comparable Google tools (Excel/Sheets, Word/Docs, Outlook/Gmail)
• Ability to follow detailed procedures and ask clarifying questions as needed
• Ability to work independently and manage time in a remote setting
• Strong attention to detail
• Clear written communication skills
• Familiarity with library databases, scholarly articles, or academic publishing (Preferred)
• Experience with Adobe Acrobat Pro (Preferred)
• Interest in libraries, open access, or scholarly communication (Preferred)

Working Conditions / Schedule

• Remote position; all work is expected to be done online using OSU accounts and systems
• Flexible hours, with weekly check‑in with supervisor during standard business hours

About Oregon State University

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including TitleIX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status/service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about TitleIX may be referred to OSU’s TitleIX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s TitleIX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under TitleIX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: