Student Experiences and Recreation Office Administrative Intern

OSU Oregon State University; Corvallis (OR); On-site; USD 19,000 - 25,000; Part time

Job summary

Oregon State University is seeking a part-time Student Administrative and Operations Intern to support Recreational Sports and Student Experiences & Engagement. The role emphasizes administrative tasks, data collection, and event coordination to enhance student and staff experiences.

You will work under professional staff guidance, developing competencies in communication, project management, and process improvement while contributing to departmental operations and research activities.

Qualifications

• Excellent organizational and clerical skills.
• Excellent attention to details.
• Excellent written and oral communication skills.
• Ability to work independently.
• Experience with Microsoft Office Suite and/or other programs.

Responsibilities

• Draft agendas, meeting notes, and background materials for review by professional staff.
• Assist with calendar coordination, meeting scheduling, and logistics for leadership team.
• Prepare presentation materials, reports, and supporting documentation.
• Organize digital files, records, and shared resources.
• Coordinate day of logistics for advisory boards, staff meetings, retreats, and special events.
• Track project timelines, action items, follow-up tasks, professional staff certifications, and Flexible Work Agreements.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independence

Microsoft Office

Education

Enrollment in high school or college

Tools

Microsoft Office

Job description

Department: Student Experiences and Recreation

Job Description

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Administrative and Operations Intern position for Recreational Sports and Student Experiences & Engagement at Oregon State University (OSU). The Student Administrative and Operations Intern supports the administrative functions of Recreational Sports and Student Experiences & Engagement while gaining hands‑on experience in higher education administration. This position provides project, operational, and executive support through research, communications, scheduling, data collection, documentation, process improvement, and event coordination. The internship is designed to develop professional competencies in communication, project management, assessment, organizational leadership, collaboration, and business operations. Working under the guidance of professional staff, the intern assists with implementing initiatives, supporting department operations, and improving processes that enhance the student and staff experience.

Position Duties

• Draft agendas, meeting notes, and background materials for review by professional staff.
• Assist with calendar coordination, meeting scheduling, and logistics for leadership team.
• Prepare presentation materials, reports, and supporting documentation.
• Organize digital files, records, and shared resources.
• Coordinate day of logistics for advisory boards, staff meetings, retreats, and special events.
• Track project timelines, action items, follow-up tasks, professional staff certifications, and Flexible Work Agreements.
• Maintain confidential information with professionalism and discretion.
• Evaluate administrative processes and identify opportunities for improved efficiency.
• Document workflows, procedures, and operational practices.
• Support operational projects identified by department leadership.
• Collect and organize data for departmental reports and assessments.
• Conduct research on higher education and recreation industry trends.
• Assist with surveys, benchmarking projects, and environmental scans.
• Develop summaries and visual reports that help inform departmental planning.

Transferable Skills Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career‑readiness skills in the primary areas below: Communication, Critical Thinking, Professionalism

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

Must meet the applicable minimal enrollment standard

High School student: Regularly enrolled in a high school or participating in a home‑schooling program

Undergraduate and post‑baccalaureate student: 6 credit hours per term

Undergraduate international student: 12 credit hours per term*

Graduate student officially admitted to Graduate School: 5 credit hours per term

Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS).

A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications

First Aid, CPR/AED Certification and DRS Bloodborne Pathogen Certifications is required before employment begins. This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self‑report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred Qualifications

• Excellent organizational and clerical skills
• Excellent attention to details
• Excellent written and oral communication skills
• Ability to work independently
• Experience with Microsoft Office Suite and/or other programs

Working Conditions/Schedule

Administrative office environment, approximately 20 hours a week

Salary Range:

Anticipated Start Date: 2026-10-19 Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: