OOH Sales Coordinator (NY)

SILVERCAST Media; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

SILVERCAST Media is seeking a highly motivated Sales Coordinator to support our growing sales team across prospecting, proposals, and campaign execution. You’ll collaborate with marketing and operations while learning the OOH landscape and client relationships.

Ideal candidates are organized, detail-oriented, and comfortable working with data, pricing, and reporting. A degree is preferred, with strong Excel, PowerPoint, and Salesforce familiarity helping you succeed.

Qualifications

• Bachelor's degree preferred.
• Strong proficiency in Microsoft Excel and PowerPoint; Salesforce is a plus.
• Exceptional organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Comfortable working with data, pricing, presentations, and reporting.
• Proactive and resourceful, you don't wait to be told what needs to happen next.
• Strong follow-through and a high level of accountability.
• Professional, confident, and comfortable communicating with clients and internal teams.
• Collaborative attitude and willingness to jump in wherever needed.
• Entrepreneurial mindset with a genuine desire to learn and grow.
• Interest in advertising, media, brands, culture, and the evolving OOH landscape.

Responsibilities

• Support Account Executives throughout the full sales process, from prospecting to reporting.
• Prepare client proposals, presentations, contracts, media plans, and other sales materials.
• Assist with agency and client RFPs, including inventory, availability, pricing, and submissions.
• Manage media inventory, campaign details, and internal availability.
• Maintain opportunities, contacts, accounts, activities, and pipeline in Salesforce.
• Research brands, agencies, prospects, market activity, and new business opportunities.
• Coordinate campaign execution across sales, marketing, operations, and production.
• Manage artwork submissions, creative specs, deadlines, and campaign requirements.
• Track proofs of performance photography, campaign documents, affidavits, and client reporting.
• Maintain SILVERCAST inventory across internal systems and agency planning/RFP platforms.
• Prepare sales reports, pipeline updates, competitive intelligence, and meeting materials.
• Monitor the OOH marketplace, competitive activity, industry trends.
• Attend client meetings, presentations, industry events, and networking opportunities.
• Provide day-to-day operational support to sales team and senior leadership.

Skills

Excel

PowerPoint

Organization

Communication

Multitasking

Data analysis

Proactive

Accountability

Client communication

Collaboration

Growth mindset

OOH advertising

Education

Bachelor's degree

Tools

Salesforce

Job description

SILVERCAST Media is a premier out-of-home advertising company specializing in iconic, large-format digital and static media in some of the most influential locations across New York, Los Angeles, and Chicago.

We partner with the world's leading brands and agencies to create high-impact advertising experiences that command attention and become part of the city landscape. Our portfolio includes standout media across Times Square, the Penn District, Los Angeles, Chicago, and other highly sought-after markets.

We're a fast-moving, entrepreneurial team that values creativity, collaboration, attention to detail, and people who take ownership of their work.

The Opportunity

SILVERCAST is looking for a highly motivated, organized, and ambitious Sales Coordinator to support our growing sales organization.

This is an ideal opportunity for someone looking to build a career in advertising, media, and sales while gaining hands‑on exposure to every stage of the OOH sales process—from prospecting and RFPs to proposals, campaign execution, reporting, and client relationships.

You'll work closely with our sales team and collaborate across marketing and operations, while learning the business from the inside out.

What You'll Do

• Support Account Executives throughout the full sales process, from prospecting and proposal development through campaign execution and reporting
• Prepare polished client proposals, presentations, contracts, media plans, and other sales materials
• Assist with agency and client RFPs, including inventory recommendations, availability, pricing, and proposal submissions
• Manage media inventory, campaign details, and internal availability
• Maintain accurate opportunities, contacts, accounts, activities, and pipeline information within Salesforce
• Research brands, agencies, prospects, market activity, and new business opportunities
• Coordinate campaign execution across sales, marketing, operations, and production
• Manage artwork submissions, creative specifications, deadlines, and campaign requirements
• Track proof‑of‑performance photography, campaign documentation, affidavits, and client reporting
• Maintain and update SILVERCAST inventory across internal systems and agency planning/RFP platforms
• Help prepare sales reports, pipeline updates, competitive intelligence, and meeting materials
• Monitor the OOH marketplace, competitive activity, new developments, and relevant industry trends
• Attend client meetings, presentations, industry events, and networking opportunities
• Provide day‑to‑day operational support to the sales team and senior leadership

What We're Looking For

• Bachelor's degree preferred
• Strong proficiency in Microsoft Excel and PowerPoint; experience with Salesforce is a plus
• Exceptional organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects, deadlines, and priorities in a fast‑paced environment
• Comfortable working with data, pricing, presentations, and reporting
• Proactive and resourceful, you don't wait to be told what needs to happen next
• Strong follow‑through and a high level of accountability
• Professional, confident, and comfortable communicating with clients and internal teams
• Collaborative attitude and willingness to jump in wherever needed
• Entrepreneurial mindset with a genuine desire to learn and grow
• Interest in advertising, media, brands, culture, and the evolving OOH landscape

Who Will Thrive Here

We're looking for someone who is hungry to learn, highly organized, naturally curious, and excited by sales. You should enjoy being part of a fast‑paced environment where priorities move quickly and attention to detail matters. You're someone who takes initiative, asks smart questions, solves problems, and wants to understand not just what needs to get done—but why.

Why SILVERCAST

At SILVERCAST, you'll have the opportunity to work alongside an experienced team while supporting campaigns for some of the world's most recognizable brands. You'll gain firsthand experience in OOH strategy, media planning, sales, client relationships, campaign execution, and business development—with exposure to premium advertising assets in some of the most valuable media markets in the country.

This isn't a role where you'll simply coordinate from the sidelines. You'll learn the business, contribute to the team, and have the opportunity to grow with us.