Onsite Strategic Executive Assistant to VP Operations & GM

Ensign-Bickford Industries, Inc.

Simsbury (CT)

On-site

USD 90,000 - 120,000

Full time

14 days+

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Job summary

Ensign-Bickford Aerospace & Defense Company in Simsbury, CT is seeking a proactive Executive Assistant to support the Vice President of Operations and the VP/GM of Programs and Strategy. This onsite role is fast-paced and highly visible, with opportunities to contribute across departments and help keep leadership aligned.

The role emphasizes organization, discretion, calendar and travel coordination, event management, and back-up front-desk coverage.

Qualifications

Experience supporting C-suite or senior executives.
Strong discretion handling confidential information.
Ability to manage multiple priorities in a fast-paced environment.
Proficient in calendar management, travel coordination, and expense reporting.

Responsibilities

Provide high-level administrative support to VP Operations and VP/GM of Programs & Strategy, including calendar management, travel coordination, meeting scheduling, and expense reporting.
Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
Maintain meeting cadence by organizing 1:1s and functional team meetings for three leaders.
Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
Assist with facilities-related projects such as renovation coordination and safety committee activities.
Help maintain kitchen and conference room spaces; manage office and site vendors as needed.