Executive Assistant - Supporting two VP's

Ensign-Bickford Industries, Inc.; Simsbury (CT); On-site; USD 90,000 - 120,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company in Simsbury, CT is seeking a proactive Executive Assistant to support the Vice President of Operations and the VP/GM of Programs and Strategy. This onsite role is fast-paced and highly visible, with opportunities to contribute across departments and help keep leadership aligned.

The role emphasizes organization, discretion, calendar and travel coordination, event management, and back-up front-desk coverage.

Qualifications

• Experience supporting C-suite or senior executives.
• Strong discretion handling confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in calendar management, travel coordination, and expense reporting.

Responsibilities

• Provide high-level administrative support to VP Operations and VP/GM of Programs & Strategy, including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadence by organizing 1:1s and functional team meetings for three leaders.
• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projects such as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spaces; manage office and site vendors as needed.

Skills

Strong organizational skills

Communication

Discretion with confidential info

Executive coordination

Calendar management

Education

Bachelor’s degree preferred

Associate degree accepted with experience

Tools

IFS ERP

SharePoint

Outlook Calendar

Job description

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here to learn more.

Job Description

Job Summary:

EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.

This onsite role is a fast-paced, high-visibility role where you’ll play a key part in keeping our leadership team operating smoothly and efficiently. You’ll also have the opportunity to contribute across departments, manage events, and support core business functions. If you’re someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead—this role is for you.

Key Responsibilities:

• Provide high-level administrative supportto VP Operations and VP/GM of Programs & Strategy including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadenceby organizing 1:1s and functional team meetings for all three leaders.
• Coordinate internal and external eventssuch as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projectssuch as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spacesin the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative supportto other departments as needed.
• Serve as a back-up for front desk coveragewhen the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
• Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:

• Bachelor’s degree is strongly preferredin Business Administration, Communications, or a related field.
• Associate degree acceptedwith substantial relevant experience (10+ years in executive-level administrative support).
• Minimum of 10 years of administrative or office management experience.
• Prior experience supporting senior or executive leadership.
• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
• Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.