Onsite Shipping & Receiving Coordinator

Aston Carter; La Vergne (TN); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k)

PTO

Job summary

Aston Carter is seeking a Shipping and Receiving Coordinator for an onsite, contract-to-hire role in La Vergne, TN. You will manage outbound shipments, prepare shipping documents, and coordinate with drivers and warehouse staff to ensure orders ship correctly and on time.

Ideal candidates have 1+ year in shipping/logistics, proficiency with Excel/Outlook, and strong attention to detail. This full-time onsite position supports a fast-paced manufacturing and distribution environment.

Qualifications

• High school diploma or equivalent is required.
• At least 1 year of experience in shipping, receiving, warehouse, or logistics is preferred.
• Experience preparing shipping documentation, including Bills of Lading, is strongly preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook, to manage shipping information and communication.
• Basic computer and data entry skills, including the ability to use standard office equipment.
• Basic math skills to verify quantities, perform counts, and support inventory control.

Responsibilities

• Prepare customer orders for shipment and verify each order for accuracy and completeness before release.
• Generate and distribute pick lists and other shipping paperwork to warehouse personnel to support timely order fulfillment.
• Prepare Bills of Lading and all required documentation for outbound shipments, ensuring compliance with company procedures.
• Coordinate scheduled pickups and outbound shipments with drivers, carriers, warehouse staff, and internal teams to keep freight moving efficiently.
• Check drivers in and out, verify identification and shipment information, and direct drivers to the appropriate pickup or loading locations.
• Monitor outbound orders and promptly communicate changes, shortages, cancellations, or other shipping issues to relevant departments.
• Process RMAs and returns, including performing inventory counts and making accurate inventory adjustments in the system.
• Enter shipment and order information into internal systems with a high level of accuracy and attention to detail.
• Perform load checks as needed to confirm shipping accuracy and ensure that orders match documentation and customer requirements.
• Scan, organize, and maintain shipping records and documentation in an orderly and accessible manner.
• Prepare small-parcel shipments as needed, including packaging, labeling, and documentation.
• Support receiving activities by verifying incoming shipments against purchase orders and identifying shortages, damages, or discrepancies.
• Maintain timely and clear communication with warehouse leadership and other departments to resolve issues and keep shipments on schedule.
• Follow all company safety, quality, and food-safety procedures, including GMP and SQF compliance requirements.
• Assist with additional warehouse or shipping responsibilities as needed to support overall operational efficiency.

Skills

Shipping experience

Bills of Lading

Microsoft Excel

Time management

Attention to detail

Communication

Inventory control

Data entry

Education

High school diploma or equivalent

Tools

Outlook

Job description

Aston Carter is seeking a Shipping and Receiving Coordinator for an onsite, contract-to-hire role in La Vergne, TN. You will manage outbound shipments, prepare shipping documents, and coordinate with drivers and warehouse staff to ensure orders ship correctly and on time.

Ideal candidates have 1+ year in shipping/logistics, proficiency with Excel/Outlook, and strong attention to detail. This full-time onsite position supports a fast-paced manufacturing and distribution environment.