Onsite Scheduling Coordinator — Fairfax, VA

ROCS Grad Staffing; Fairfax (VA); On-site; USD 43,000 - 47,000; Full time

Job summary

ROCS Grad Staffing in Fairfax, VA is seeking a Scheduling Coordinator to support daily scheduling operations. You will assist with creating and updating schedules using Excel, handle calls and emails, and communicate with customers and internal teams to resolve scheduling conflicts.

This onsite role requires detail orientation, strong organizational and communication skills, and the ability to multitask in a fast-paced office environment. At least 1 year of related experience is preferred.

Qualifications

• At least 1 year of experience in scheduling, administrative support, office coordination, or customer service.
• Comfortable using Microsoft Excel for organizing and maintaining information.
• Strong phone etiquette and customer service skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Problem-solving skills and ability to handle customer concerns professionally.
• Ability to work independently and collaboratively in a fast-paced environment.
• Reliable, proactive, and comfortable working in an office setting.

Responsibilities

• Assist with creating, updating, and maintaining daily schedules using Excel.
• Answer incoming phone calls and respond to customer inquiries through phone and email.
• Coordinate scheduling changes and communicate updates to customers and internal teams.
• Address customer complaints, resolve scheduling conflicts, and follow up to ensure satisfaction.
• Maintain accurate scheduling information across databases and related software platforms.
• Communicate with operations teams, management, and subcontractors to coordinate scheduling needs.
• Maintain organized files, records, and administrative documentation.
• Identify scheduling issues and assist with finding solutions to keep operations running efficiently.
• Provide general administrative support and assist with additional office duties as needed.
• Cross-train with other departments and provide support as needed.

Skills

Scheduling coordination

Customer service

Phone etiquette

Verbal communication

Written communication

Organizational skills

Tools

Microsoft Excel

Job description

ROCS Grad Staffing in Fairfax, VA is seeking a Scheduling Coordinator to support daily scheduling operations. You will assist with creating and updating schedules using Excel, handle calls and emails, and communicate with customers and internal teams to resolve scheduling conflicts.

This onsite role requires detail orientation, strong organizational and communication skills, and the ability to multitask in a fast-paced office environment. At least 1 year of related experience is preferred.