Onsite Research Operations Specialist

The Fountain Group; Ridgefield (CT); On-site; USD 38,000 - 54,000; Full time

Job summary

The Fountain Group is seeking a Research Operations Coordinator in Ridgefield, CT for a 1-year contract. The role provides admin and project coordination support to the Discovery Research Coordination team, with a focus on purchasing, invoicing, vendor onboarding, events, travel, and data tracking.

This onsite position requires strong organization, communication, and the ability to manage multiple tasks across systems including WeBuy/SAP, Microsoft Outlook, Forms, PADS, and other internal tools.

Qualifications

• Experience coordinating administrative tasks and projects.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication with internal teams, vendors, and external stakeholders.
• Ability to track action items, project status, and deadlines.
• Familiarity with business systems such as SAP/WeBuy, Outlook, Forms, and PADS.

Responsibilities

• Purchasing and Financial Administration: Create/update purchase orders in WeBuy/SAP; manage goods receipts; track invoice processing; maintain records.
• Project Coordination and Administration: Track weekly action items; follow up to ensure deliverables and deadlines; support special projects and departmental initiatives.
• Event and Workshop Coordination: Arrange meeting rooms, AV, catering, and services; communicate details to attendees; support meetings and events.
• Communications and Administrative Support: Create save-the-date notices; distribute forms; manage digital signage requests; support internal comms.
• Vendor and External Party Coordination: Request vendor quotes; onboard vendors including CDAs/NDAs; connect external parties with Lectrona support.
• Equipment and Travel Administration: Maintain Lab Equipment Marketplace; update transfer lists; assist with travel bookings; keep records.

Skills

Organizational skills

Attention to detail

Communication skills

Problem solving

Ability to learn systems

Tools

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Vendor onboarding systems

Job description

The Fountain Group is seeking a Research Operations Coordinator in Ridgefield, CT for a 1-year contract. The role provides admin and project coordination support to the Discovery Research Coordination team, with a focus on purchasing, invoicing, vendor onboarding, events, travel, and data tracking.

This onsite position requires strong organization, communication, and the ability to manage multiple tasks across systems including WeBuy/SAP, Microsoft Outlook, Forms, PADS, and other internal tools.