Onsite Research Operations Coordinator (12-Month)

Spectraforce Technologies, Inc.; Ridgefield (CT); Sur place; USD 55 000 - 85 000; Plein temps

Résumé du poste

Spectraforce Technologies, Inc. is seeking a detail-oriented Research Operations Coordinator for our Ridgefield, CT onsite team.

You will provide administrative and project-support services to the Discovery Research Coordination (DRC) group, handling purchasing, invoicing, event logistics, vendor onboarding, communications, and travel management. In this role you will coordinate multiple workflows, update databases, collect weekly action items, and ensure deadlines stay on track.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple routine requests and communicate status clearly.
• Professional written and verbal communication with internal teams, vendors, and external parties.
• Comfort learning business systems such as WeBuy/SAP, Microsoft Outlook, Forms, and PADS.
• Ability to follow established procedures and handle administrative information responsibly.
• Self-directed, service-oriented with sound judgment on when to escalate.
• Ability to learn new databases, systems, and software quickly.
• Experience in administrative coordination, project support, procurement, event logistics, or research operations is preferred.
• Bachelor’s degree

Responsabilités

• Purchasing and financial administration: Create and amend purchase orders in WeBuy/SAP; manage goods receipts for services, subscriptions, and operating expenses; follow up on invoice status
• Project coordination: Collect weekly action items from the DRC team, follow up with owners, and help keep tactical deliverables and deadlines on track
• Project administration: Administer process for specifically assigned process, collecting information, addressing or escalating issues as needed and updating relevant databases
• Event and workshop support: Manage room reservations, coordinate audiovisual and catering support with suppliers, submit service audio forms, communicate with attendees, and manage related logistics
• Communications: Create and distribute save-the-date calendar invitations, develop and send Microsoft Forms for feedback, and submit digital-signage requests through the PADS system
• Vendor / external party coordination: Request quotes, support vendor communications, and coordinate new-vendor onboarding activities, including CDA/NDA preparation, Cloud Vendor Risk Assessments, and Sourcing onboarding
• Equipment marketplace administration: Monitor the Lab Equipment Marketplace, maintain transfer lists, and follow up with the appropriate team contact as needed
• External support coordination: Field routine questions from external parties and connect them with Lectrona support when appropriate.
• Travel support: Assist the DRC department with travel-booking activities

Connaissances

Organizational skills

Attention to detail

Communication skills

Project coordination

Multi-tasking

Self-directed

Learning new systems

Formation

Bachelor's degree

Outils

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Description du poste

Spectraforce Technologies, Inc. is seeking a detail-oriented Research Operations Coordinator for our Ridgefield, CT onsite team.

You will provide administrative and project-support services to the Discovery Research Coordination (DRC) group, handling purchasing, invoicing, event logistics, vendor onboarding, communications, and travel management. In this role you will coordinate multiple workflows, update databases, collect weekly action items, and ensure deadlines stay on track.