Onsite Purchasing & AP Specialist — Temp, Full-Time

Vanguard University of Southern California; Costa Mesa (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Vanguard University is seeking a Purchasing Specialist to coordinate the University's purchasing activities and support full-cycle accounts payable and procurement processes. The role is on-site and reports to the AP-Purchasing Manager.

Responsibilities include processing requisitions and purchase orders, maintaining vendor information, reviewing W-9 documentation, and assisting with annual audits. This temporary, full-time position requires at least 1 year of related experience and proficient

Qualifications

• Experience in purchasing and full-cycle accounts payable.
• Strong organizational skills and ability to manage multiple priorities.
• Intermediate Excel proficiency.
• Proficiency with Microsoft Office suite.
• Attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to work with faculty, staff, vendors, and stakeholders.
• Knowledge of general office procedures and Vanguard University policies.

Responsibilities

• Review requisitions for accuracy, approvals, and GL accounts; issue POs.
• Match and receive POs for weekly check run; coordinate with AP.
• Maintain PO status for fiscal year-end closing and purge extraneous requisitions.
• Maintain and create vendor records; review W-9 for 1099 status.
• Communicate with vendors, faculty, staff with professionalism.
• Audit bi-monthly P-card expenses for reconciliation and compliance.
• Review P-card payments for sales tax and timely use tax payment info to AP.
• Assist Office of Fiscal Management during annual audit.
• Ensure compliance with University policies.
• Perform related duties as assigned by the AP-Purchasing Manager.

Skills

Purchasing

Accounts payable

Procurement

Organization

Excel

Outlook

Communication

Education

Bachelor's degree

Tools

Excel

Outlook

OneNote

Word

PowerPoint

Adobe Acrobat Pro

Job description

Vanguard University is seeking a Purchasing Specialist to coordinate the University's purchasing activities and support full-cycle accounts payable and procurement processes. The role is on-site and reports to the AP-Purchasing Manager.

Responsibilities include processing requisitions and purchase orders, maintaining vendor information, reviewing W-9 documentation, and assisting with annual audits. This temporary, full-time position requires at least 1 year of related experience and proficient