Onsite Project Information Specialist - Federal Facility Ops

AECOM; Honolulu (HI); On-site; USD 55,000 - 70,000; Full time

Job summary

AECOM is seeking a Project Information Specialist (Administrative Support) to help organize a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. You will manage meetings, records, travel details, and project documents, ensuring deadlines are met while priorities evolve.

Onsite presence is required in Kauai, with per diem eligibility where appropriate. The role emphasizes attention to detail, reliability, and effective communication with field teams during

Qualifications

• Bachelor's degree or equivalent experience.
• U.S. Citizenship is a requirement.
• Experience with federal projects or emergency response is preferred.

Responsibilities

• Coordinate meetings, calendars, site visits, travel details, and team communications.
• Maintain organized project files, correspondence, meeting notes, and action item logs.
• Prepare and format reports, presentations, spreadsheets, and routine project documents.
• Assist with onboarding, timesheets, expense documentation, and administrative tracking.
• Route incoming requests and help track deliverables, approvals, and deadlines.
• Handle sensitive project information with accuracy and discretion.

Skills

Administrative support

Document management

Communication

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

AECOM is seeking a Project Information Specialist (Administrative Support) to help organize a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. You will manage meetings, records, travel details, and project documents, ensuring deadlines are met while priorities evolve.

Onsite presence is required in Kauai, with per diem eligibility where appropriate. The role emphasizes attention to detail, reliability, and effective communication with field teams during