Onsite Project Admin & Office Engineer

WSP USA; New York (NY); On-site; USD 100,000 - 116,000; Full time

Job summary

WSP USA is seeking an Office Engineer/Assistant Project Manager to support the Project Manager in Manhattan at 2 Broadway. The role focuses on project controls, documentation, and coordination with the field team to deliver on project objectives.

The candidate will manage memos, reports, and meeting materials, maintain EDMS systems, and assist with procurement, invoicing, and daily progress reporting as part of a growing project controls team.

Qualifications

• Bachelor's degree or equivalent work experience (4 years in a business environment).
• Minimum of three (3) years of administrative assistant or document control clerk experience.
• Must be able to work onsite 5 days per week.
• Experience on Design, Pre-Construction, Construction and Closeout projects preferred.
• Advanced MS Office skills and strong written/verbal communication.

Responsibilities

• Support the Project Manager to align with the project vision and initiatives.
• Maintain documentation and filing systems; ensure contractor records are accurate.
• Prepare memos, letters, and reports; distribute to stakeholders.
• Maintain EDMS/SharePoint folders and project logs.

Skills

MS Office

Communication

Organization

Time management

Documentation control

Education

Bachelor's degree or equivalent

Job description

WSP USA is seeking an Office Engineer/Assistant Project Manager to support the Project Manager in Manhattan at 2 Broadway. The role focuses on project controls, documentation, and coordination with the field team to deliver on project objectives.

The candidate will manage memos, reports, and meeting materials, maintain EDMS systems, and assist with procurement, invoicing, and daily progress reporting as part of a growing project controls team.