Office Engineer/Assistant Project Manager

WSP USA; New York (NY); On-site; USD 100,000 - 116,000; Full time

Job summary

WSP USA is seeking an Office Engineer/Assistant Project Manager to support the Project Manager in Manhattan at 2 Broadway. The role focuses on project controls, documentation, and coordination with the field team to deliver on project objectives.

The candidate will manage memos, reports, and meeting materials, maintain EDMS systems, and assist with procurement, invoicing, and daily progress reporting as part of a growing project controls team.

Qualifications

• Bachelor's degree or equivalent work experience (4 years in a business environment).
• Minimum of three (3) years of administrative assistant or document control clerk experience.
• Must be able to work onsite 5 days per week.
• Experience on Design, Pre-Construction, Construction and Closeout projects preferred.
• Advanced MS Office skills and strong written/verbal communication.

Responsibilities

• Support the Project Manager to align with the project vision and initiatives.
• Maintain documentation and filing systems; ensure contractor records are accurate.
• Prepare memos, letters, and reports; distribute to stakeholders.
• Maintain EDMS/SharePoint folders and project logs.

Skills

MS Office

Communication

Organization

Time management

Documentation control

Education

Bachelor's degree or equivalent

Job description

This Opportunity

WSP is currently initiating a search for an Office Engineer/Assistant Project Manager. This role will report full-time to our client’s office at 2 Broadway in Manhattan. Be involved in projects with our Project Controls & Technology Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Who You Are

Job Duties:

• Work under the Project Manager to support the Project vision and initiatives.
• Implement efficient work-flow process, monitor daily activity, implement modifications.
• Assist in preparing, formatting, and distributing memos, letters, and reports.
• Maintain filing systems and ensure proper documentation of contractor records.
• Maintain documentation in SharePoint or similar Electronic Document Management System (EDMS).
• Support timecard collection, coordinate with field personnel, and prepare invoice packages
• Monitor inventory of supplies and assist with procurement as needed.
• Assist with internal documentation requests and scanning of program files.
• Prepare project-related meeting agendas, attendance sheets, meeting summaries, and daily reports for field and office staff.
• Maintain shared folders, logs, and databases in coordination with the Data Administrator.
• Track distribution of safety materials, toolbox forms, and compliance notices.
• Support onboarding of new hires (forms, checklist completion, credential requests)
• Provide backup support to Data Administrator when needed.
• Support daily report consolidation, contractor access forms, and safety toolbox submissions.
• Communicate with project team members.
• Develop and maintain spreadsheets and databases for correspondence logs and progress reports.
• Generate presentations, as directed by the Project Manager.
• Develop and maintain strong client relationships.
• Perform other duties as assigned.

Your Impact

Minimum Requirements:

• Bachelor's degree or equivalent work experience (4 years in a business environment)
• Minimum of three (3) years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization
• Must have the ability to work onsite 5 days per week
• Experience working on Design, Pre-Construction, Construction and Closeout or similar projects preferred
• Advanced computer and word processing skills using MS Office applications
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change
• Excellent organizational & prioritizing skills with the ability to multitask

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $99,840 - 116,480

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.