Office Engineer

WSP in the U.S.; New York (NY); On-site; USD 156,000 - 187,200; Full time

Job summary

WSP USA is seeking an Office Engineer for our New York, NY office to support project administration, reporting, and coordination across disciplines. The role involves reviewing schedules, payments, change orders, and submittals, with emphasis on safety and regulatory compliance.

The candidate will attend meetings, prepare documentation, and ensure accurate record-keeping and field document control. Strong communication and engineering background required.

Qualifications

• Bachelor’s degree in engineering or equivalent experience.
• 7 years of experience in an Office Engineer or similar role.
• Ability to read plans/specs and prepare written contract administration documentation.
• Advise senior staff of potential change orders, differing field conditions and overruns.
• Strong oral and written communication skills.
• Exercise responsible and ethical decision-making regarding workplace safety and adhere to policies.

Responsibilities

• Manage project administration, record keeping, payment entries, correspondence, and required reports.
• Attend project meetings and record/distribute minutes.
• Review baseline schedules; identify risks and coordinate corrective actions with the client.
• Review daily inspection reports and payment quantities per contract.
• Verify contractor pay applications and documentation prior to client approval.
• Review change orders for overruns and additional work.
• Coordinate with the Designer of Record on submittals, RFIs and shop drawings to ensure current construction documents.
• Confirm inspector reports align with plans and as-built figures.
• Coordinate QA/QC testing schedules and field/lab reports.
• Coordinate client and third-party inspections and system commissioning.
• Assist with punch lists and project closeouts; support final inspections.
• Monitor compliance with Safety Plans and OSHA requirements; promote safety culture.
• Ensure permits and AHJs regulations are followed.

Skills

Plan reading

Contract administration

Communication

Safety awareness

Change orders

Ethical decision-making

Education

Bachelor's degree in engineering

Tools

Microsoft Office

Primavera P6

Procore

Job description

Job Description

WSP is currently initiating a search for an Office Engineer out of our New York, New York office. Be part of a dynamic, national professional construction management organization, that continues to foster careers, while expanding our client base throughout New York area.

Your Impact

• Responsible for project administration, record keeping, payment entries, correspondence, and delivering of required reports.
• Attend project meetings, record and distribute meetings minutes.
• Review and monitor the Contractor’s baseline schedule and periodic updates; identify risks and coordinate corrective actions with the client.
• Review daily inspection reports and payment quantities in accordance with contract requirements.
• Review and verify contractor pay applications, quantities, and supporting documentation prior to client approval.
• Review change orders for overruns, changed conditions and additional work.
• Review, log and coordinate with the Designer of Record (DOR) to respond to Contractor's submittals, RFIs and shop drawings. Ensure that field staff have current construction documents.
• Confirm inspector reports are accurate and reflect plans, proposals and specifications and confirm as-built sketches, quantity calculations and tracking of manpower/resources is accurate.
• Coordinate quality control/quality assurance testing subcontractor's schedules and log field/lab reports.
• Coordinate Client and third-party inspections of partial and as-built deliverables, including commissioning of civil, mechanical, electrical, plumbing, and control systems.
• Assist with developing punch lists and support project closeouts, final inspections, and acceptance.
• Monitor contractor compliance with approved Safety and Health Plans, site‑specific safety plans, and OSHA requirements.
• Promote a strong safety culture and immediately address unsafe conditions.
• Ensure compliance with construction and environmental permits, and applicable regulations of the Authorities Having Jurisdiction (AHJs), including the Client, Local, State, and Federal agencies.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• Bachelor’s degree in engineering or relevant field or equivalent experience
• 7 years of experience serving in an Office Engineer, Construction Inspector or similar role
• Ability to read plans/specs and prepare written contract administration documentation
• Advise senior staff of potential change orders, differing field conditions and overruns.
• Strong oral and written communication skills
• Exercise responsible and ethical decision‑making regarding workplace safety and adhere to WSP’s health, safety and drug/alcohol and harassment policies.

Preferred Qualifications

• Proficiency with standard construction documentation and reporting tools (Microsoft Office, Primavera 6, Procore).
• Safety training (roadway, highway, OSHA 10-hour, etc.)

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $156,000- $187,200

About WSP

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.