Onsite Project Admin Coordinator (Travel Required)

Wanzek Construction, Inc.; Irving (TX); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Paid Time Off

Employee Assistance Program

Job summary

MasTec Renewables is seeking an on-site Administrative Support professional to aid the project management team and site-based staff. Travel and working at the project site are required.

You will greet visitors, handle mail, support payroll and benefits inquiries, maintain project spreadsheets, onboard new hires, and coordinate between the field office and corporate offices. Proficiency in Microsoft Word, Excel, Teams, and Outlook, plus strong verbal and written communication, are essential.

Qualifications

• One to three years’ experience in administrative support position.
• Proficient in Microsoft Word, Excel, Teams and Outlook.

Responsibilities

• Greet visitors and direct them, handle incoming and outgoing mail, and assist with copying and scanning as needed.
• Act as liaison between the Field office and Corporate offices
• Maintain tracking and reporting spreadsheets needed for the project
• Assist with project set-up activities, including but not limited to setting up office contacts and services
• Maintain an adequate amount of office supplies
• Utilize a cleaning schedule with other office personnel to maintain a clean and organized office throughout the duration of the project
• Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
• Lead daily timesheet audits, ensuring accuracy and compliance
• Notify management of timesheet errors as they arise
• Assist with the correction process for craft payroll to ensure accuracy
• Work with Payroll to ensure adequate training within our various time keeping systems for supervisors onsite
• Coordinate with Payroll for onsite check printing and distribute weekly paystubs (Union only)
• Ensure payroll policies are being followed (i.e. per diem, PTO, rotation, etc.) and following up with site leadership with issues
• Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
• Initiate and coordinate Union Hall referrals for Craft employee hiring (Union only)
• Maintain site roster and time off calendar
• Complete I=9 audits to ensure all cases are closed and employees are authorized to work
• Submit mileage mobilization reimbursement for eligible employees when applicable
• Ensure job/salary changes are submitted in a timely manner and that site management is aware of the process and provide training as needed
• Audit site roster and Last Day Worked report regularly to ensure that employee’s files are up to date
• Work with employees as issues arise to provide the proper point of contact to solve their matters
• Assist users with logging into company software accounts
• Assist with equipment questions (scanner, copy machine, etc.)
• Partner with the IT department to help users troubleshoot onsite equipment issues
• Other duties as assigned

Skills

Verbal communication

Written communication

Attention to detail

Multi-tasking

Education

Administrative support experience (1-3 years)

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

MasTec Renewables is seeking an on-site Administrative Support professional to aid the project management team and site-based staff. Travel and working at the project site are required.

You will greet visitors, handle mail, support payroll and benefits inquiries, maintain project spreadsheets, onboard new hires, and coordinate between the field office and corporate offices. Proficiency in Microsoft Word, Excel, Teams, and Outlook, plus strong verbal and written communication, are essential.