Onsite Project Admin & Coordination Specialist

Turner Construction Company; Austin (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Turner Construction Company is seeking an Administrative Assistant to support a construction site project-based team in Austin, TX. The role focuses on delivering professional customer service and handling daily administrative tasks on-site.

Responsibilities include managing calendars, processing expenses, coordinating travel, preparing correspondence, and maintaining project documents. The position requires attention to detail, confidentiality, and effective communication within a team setting.

Qualifications

• High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work with some direction and oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Responsibilities

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
• Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
• Set up processes and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
• Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
• Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.

Skills

Detail-oriented

Communication skills

Teamwork

Problem solving

Proactive

Research & proofreading

Notary Public

Education

High School Diploma or GED

College degree or relevant certification

Tools

Microsoft Office

Job description

Turner Construction Company is seeking an Administrative Assistant to support a construction site project-based team in Austin, TX. The role focuses on delivering professional customer service and handling daily administrative tasks on-site.

Responsibilities include managing calendars, processing expenses, coordinating travel, preparing correspondence, and maintaining project documents. The position requires attention to detail, confidentiality, and effective communication within a team setting.