Onsite Planning Coordinator

Hydrogen UK Ltd; Carlsbad (CA); Hybrid; USD 37,000 - 44,000; Full time

Job summary

Hydrogen UK Ltd. seeks a Planner Assistant in Carlsbad, CA for a 12-month contract. The role provides administrative and organizational support to the planning team, handling high-volume work intake, scheduling, and data tracking.

Responsibilities include distributing work, coordinating SBL requests, and maintaining spreadsheets while coordinating with multiple internal groups. Requires strong organizational and communication skills and high-volume experience.

Qualifications

• High school diploma or equivalent required.
• 5–8 years of relevant administrative or coordination experience.
• Experience with scheduling, spreadsheets, document management, and general administrative duties.
• Experience working in a high-volume environment preferred.
• Familiarity with Microsoft Office required.

Responsibilities

• Receive, organize, and distribute incoming work to planners based on established processes and priorities.
• Coordinate and schedule SBL requests.
• Maintain accurate spreadsheets, records, and departmental tracking documents.
• Provide administrative support to planners and department leadership.
• Coordinate with multiple teams and stakeholders to facilitate the timely completion of work.
• Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately.
• Assist with scheduling, document preparation, data entry, filing, and other administrative activities.
• Support meetings, projects, and other departmental activities as assigned.
• Manage competing priorities effectively in a high-volume work environment.
• Communicate professionally with planners, supervisors, and cross-functional teams.
• Work independently and demonstrate initiative while operating with limited supervision.

Skills

Organizational skills

Teamwork

Communication skills

Interpersonal skills

Attention to detail

Self-starter

Multitasking

Administrative coordination

Microsoft Office

Data tracking

Education

High school diploma or equivalent

Tools

Microsoft Office

Spreadsheets

Job description

Hydrogen UK Ltd. seeks a Planner Assistant in Carlsbad, CA for a 12-month contract. The role provides administrative and organizational support to the planning team, handling high-volume work intake, scheduling, and data tracking.

Responsibilities include distributing work, coordinating SBL requests, and maintaining spreadsheets while coordinating with multiple internal groups. Requires strong organizational and communication skills and high-volume experience.