Admin Assistant

Hydrogen UK Ltd; Carlsbad (CA); Hybrid; USD 37,000 - 44,000; Full time

Job summary

Hydrogen UK Ltd. seeks a Planner Assistant in Carlsbad, CA for a 12-month contract. The role provides administrative and organizational support to the planning team, handling high-volume work intake, scheduling, and data tracking.

Responsibilities include distributing work, coordinating SBL requests, and maintaining spreadsheets while coordinating with multiple internal groups. Requires strong organizational and communication skills and high-volume experience.

Qualifications

• High school diploma or equivalent required.
• 5–8 years of relevant administrative or coordination experience.
• Experience with scheduling, spreadsheets, document management, and general administrative duties.
• Experience working in a high-volume environment preferred.
• Familiarity with Microsoft Office required.

Responsibilities

• Receive, organize, and distribute incoming work to planners based on established processes and priorities.
• Coordinate and schedule SBL requests.
• Maintain accurate spreadsheets, records, and departmental tracking documents.
• Provide administrative support to planners and department leadership.
• Coordinate with multiple teams and stakeholders to facilitate the timely completion of work.
• Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately.
• Assist with scheduling, document preparation, data entry, filing, and other administrative activities.
• Support meetings, projects, and other departmental activities as assigned.
• Manage competing priorities effectively in a high-volume work environment.
• Communicate professionally with planners, supervisors, and cross-functional teams.
• Work independently and demonstrate initiative while operating with limited supervision.

Skills

Organizational skills

Teamwork

Communication skills

Interpersonal skills

Attention to detail

Self-starter

Multitasking

Administrative coordination

Microsoft Office

Data tracking

Education

High school diploma or equivalent

Tools

Microsoft Office

Spreadsheets

Job description

PLANNER ASSISTANT

CARLSBAD, CA | ONSITE MONDAY–THURSDAY, REMOTE FRIDAY

DURATION: 12-Month Contract

PAY: $27-32/Hour

Job Responsibilities

In this role, you will provide administrative and organizational support to the planning team, helping manage high-volume work intake, scheduling, spreadsheets, and coordination across multiple groups.

• Receiving work requests through the intake process and assigning work to appropriate planners.
• Scheduling SBL requests and ensuring work is coordinated appropriately.
• Managing and maintaining spreadsheets and other tracking tools.
• Providing administrative support to planners and the department.
• Serving as a liaison between planners and multiple internal groups to ensure effective communication and coordination.
• Managing a high volume of requests while maintaining accuracy and organization.
• Supporting special projects and other administrative tasks as needed.
• Staying on top of assigned responsibilities with limited supervision and proactively addressing priorities.

Essential Duties and Job Functions

• Receive, organize, and distribute incoming work to planners based on established processes and priorities.
• Coordinate and schedule SBL requests.
• Maintain accurate spreadsheets, records, and departmental tracking documents.
• Provide administrative support to planners and department leadership.
• Coordinate with multiple teams and stakeholders to facilitate the timely completion of work.
• Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately.
• Assist with scheduling, document preparation, data entry, filing, and other administrative activities.
• Support meetings, projects, and other departmental activities as assigned.
• Manage competing priorities effectively in a high-volume work environment.
• Communicate professionally with planners, supervisors, and cross-functional teams.
• Work independently and demonstrate initiative while operating with limited supervision.

Knowledge & Skills

• Strong organizational skills with the ability to manage high-volume workloads.
• Strong teamwork and collaboration skills.
• Excellent communication and interpersonal skills.
• Ability to serve as a liaison between planners and multiple internal groups.
• Strong attention to detail and accuracy.
• Self-starter with the ability to stay on top of work with limited supervision.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Strong administrative and coordination skills.
• Proficiency with Microsoft Office applications.
• Familiarity with spreadsheets and data tracking.
• Ability to interact professionally with employees and stakeholders at various organizational levels.
• Ability to work independently as well as effectively within a team.

Education & Experience

• High school diploma or equivalent required.
• 5–8 years of relevant administrative or coordination experience preferred for Level III.
• Experience providing administrative support to a department or individual.
• Experience with scheduling, spreadsheets, document management, and general administrative duties.
• Experience working in a high-volume environment preferred.
• Familiarity with Microsoft Office required.