Administrative Coordinator: Planning & Scheduling

Hydrogen Group; Carlsbad (CA); Hybrid; USD 37,000 - 44,000; Full time

Job summary

Hydrogen Group in Carlsbad, CA is seeking an detail-oriented Administrative Coordinator for a 12-month contract. The role is onsite Monday-Thursday with remote Friday, offering $27-$32 per hour.

You will receive work requests, assign to planners, schedule SBL tasks, and maintain spreadsheets while providing essential admin support across the department. Ideal candidates have a high school diploma and 5–8 years of relevant experience, exceptional organizational and communication skills, and the

Qualifications

• High school diploma or equivalent.
• 5–8 years of relevant administrative or coordination experience preferred for Level III.
• Experience with scheduling, spreadsheets, document management, and general administrative duties.
• Experience working in a high-volume environment preferred.
• Familiarity with Microsoft Office required.

Responsibilities

• Receive, organize, and distribute incoming work to planners based on established processes and priorities.
• Coordinate and schedule SBL requests.
• Maintain accurate spreadsheets, records, and departmental tracking documents.
• Provide administrative support to planners and department leadership.
• Coordinate with multiple teams and stakeholders to facilitate the timely completion of work.
• Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately.
• Assist with scheduling, document preparation, data entry, filing, and other administrative activities.
• Support meetings, projects, and other departmental activities as assigned.
• Manage competing priorities effectively in a high-volume work environment.
• Communicate professionally with planners, supervisors, and cross-functional teams.
• Work independently and demonstrate initiative while operating with limited supervision.

Skills

Organizational skills

Teamwork

Communication

Liaison with stakeholders

Attention to detail

Self-starter

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Spreadsheets

Job description

Hydrogen Group in Carlsbad, CA is seeking an detail-oriented Administrative Coordinator for a 12-month contract. The role is onsite Monday-Thursday with remote Friday, offering $27-$32 per hour.

You will receive work requests, assign to planners, schedule SBL tasks, and maintain spreadsheets while providing essential admin support across the department. Ideal candidates have a high school diploma and 5–8 years of relevant experience, exceptional organizational and communication skills, and the