Onsite People Operations & Office Coordinator

ENGINEERED CORROSION SOLUTIONS LLC; Maryland Heights (MO); On-site; USD 66,125,000 - 71,635,000; Full time

Job summary

ENGINEERED CORROSION SOLUTIONS LLC is seeking a People Operations Coordinator to provide coordination across talent acquisition support and manage day-to-day office operations in Maryland Heights, MO. This onsite role partners with recruiting teams, hiring managers, employees, candidates, visitors, and vendors to maintain a welcoming, compliant experience.

Responsibilities include interview scheduling, ATS records, onboarding, background checks, and coordinating events.

Qualifications

• HS diploma or equivalent required.
• 1+ year experience in office administration, recruiting coordination, HR support, or related field.
• Strong organizational skills to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and commitment to accuracy.
• Professional customer-service mindset with interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently while collaborating with cross-functional teams.
• Demonstrated integrity, dependability, and urgency.

Responsibilities

• Coordinate interview scheduling across candidates, hiring managers, recruiters, and interview teams.
• Manage candidate communications throughout the recruiting lifecycle.
• Maintain accurate candidate records and job requisitions in the ATS.
• Support job posting administration on internal and external platforms.
• Coordinate background checks, pre-employment screenings, and onboarding docs.
• Prepare offer letters and support new hire onboarding processes.
• Schedule orientations and coordinate first-day logistics.
• Track recruiting activities and support data accuracy, compliance, and process integrity.
• Prepare interview materials and collect feedback from hiring teams.
• Serve as primary contact for visitors, vendors, guests, and calls.
• Maintain a professional, organized office environment and vendor relationships.
• Coordinate mail, shipments, and deliveries.
• Assist with events, recognition programs, and engagement activities.
• Maintain office records, files, and employee communications.
• Support facility-related requests and administrative projects.
• Coordinate new hire equipment requests, badge access, and workspace prep.
• Maintain onboarding and personnel records aligned with policies.
• Support HR initiatives, audits, reporting, and special projects.
• Assist employees and managers with onboarding questions and needs.
• Support recruiting events and community outreach initiatives.

Skills

Strong organizational skills

Excellent verbal and written skills

Attention to detail

Professional customer-service mindset

Confidentiality handling

Independent work with cross-functional

Urgency and dependability

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR/Business/Communications (preferred)

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

ENGINEERED CORROSION SOLUTIONS LLC is seeking a People Operations Coordinator to provide coordination across talent acquisition support and manage day-to-day office operations in Maryland Heights, MO. This onsite role partners with recruiting teams, hiring managers, employees, candidates, visitors, and vendors to maintain a welcoming, compliant experience.

Responsibilities include interview scheduling, ATS records, onboarding, background checks, and coordinating events.