Onsite Operations & Facilities Coordinator

Sigma Theta Tau; Indianapolis (IN); On-site; USD 40,000 - 50,000; Full time

Job summary

Sigma Theta Tau Indianapolis is seeking an Office Operations and Facilities Coordinator to keep our headquarters safe, functional, and welcoming.

You will manage day-to-day facility coordination, vendor relations, maintenance scheduling, and administrative workflow, while coordinating with leadership to ensure smooth operations and timely responses to inquiries.

This onsite role follows standard weekday hours with occasional after-hours support for projects.

Qualifications

• Associate degree or higher preferred; 2–5 years in admin, office, or facility roles.
• Strong organizational and multitasking abilities; professional communication.
• Experience supporting building operations or nonprofit environments is a plus.

Responsibilities

• Oversee daily office and building operations at headquarters.
• Coordinate vendors, maintenance schedules, and service contracts.
• Manage mail processing, supply orders, and visitor reception.
• Ensure meeting spaces are prepared and records are maintained.
• Document issues, escalate to leadership, and maintain facility logs.

Skills

Organizational skills

Vendor management

Communication

Proactive problem-solving

Judgement

Office logistics

MS Office proficiency

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Sigma Theta Tau Indianapolis is seeking an Office Operations and Facilities Coordinator to keep our headquarters safe, functional, and welcoming.

You will manage day-to-day facility coordination, vendor relations, maintenance scheduling, and administrative workflow, while coordinating with leadership to ensure smooth operations and timely responses to inquiries.

This onsite role follows standard weekday hours with occasional after-hours support for projects.