Onsite Operations & Facilities Lead

HumanSignal; Columbus (OH); On-site; USD 70,000 - 85,000; Full time

Job summary

HumanSignal, based in Columbus, Ohio, seeks an on-site Operations Administrator to run the data-lab facilities, coordinate vendors, and support the executive team. You will own the daily space, manage scheduling for up to 1,000 participants per month, and help streamline workflows with automation.

You should be highly organized, tech-savvy, and proactive, able to handle multiple priorities and provide general admin support, including light marketing materials as needed.

Qualifications

• Highly organized and resourceful with ownership of a physical space.
• Tech-savvy with ability to pick up new tools quickly; workflow/automation experience is a plus.
• Proactive problem-solver who can juggle competing priorities.

Responsibilities

• Source, vet, and coordinate vendors and contractors for repairs, maintenance, and staging, including pricing, scheduling, and directing work on-site
• Monitor the building's condition and fix maintenance and upkeep issues before they turn into bigger ones
• Manage building access and greet visitors
• Schedule and coordinate high volumes of on-site participants, up to roughly 1,000 per month, including grouping and staffing so the site stays fully covered
• Build and improve workflows and automations that keep scheduling and daily operations running
• Handle client invoicing
• Support the executive team: calendar management, scheduling, and event planning
• Serve as the catch-all for admin needs across the team, spotting gaps and solving problems on your own
• Provide occasional light marketing support and materials

Skills

Facilities management

Vendor management

Scheduling

Operations

Executive support

Problem-solving

Job description

HumanSignal, based in Columbus, Ohio, seeks an on-site Operations Administrator to run the data-lab facilities, coordinate vendors, and support the executive team. You will own the daily space, manage scheduling for up to 1,000 participants per month, and help streamline workflows with automation.

You should be highly organized, tech-savvy, and proactive, able to handle multiple priorities and provide general admin support, including light marketing materials as needed.