Onsite Office & Accounting Assistant

Compass Business Solutions Inc; Canonsburg (Washington County); On-site; USD 32,000 - 42,000; Full time

Job summary

Compass Business Solutions Inc. in Canonsburg, PA seeks an Office Assistant to support its manufacturing facility with administrative duties and accounting tasks. The role combines clerical work with A/P, A/R, and preliminary payroll responsibilities in a fast-paced environment.

This is a fully onsite role requiring strong communication and confidentiality. Travel to local Pittsburgh locations up to 25% may be needed.

Qualifications

• Minimum of 2 years’ experience in an accounts payable/receivable or administrative role.
• Experience with QuickBooks Desktop and Microsoft Excel highly preferred.
• Familiarity with Microsoft 365, Google Drive, Google Sheets, and Google Docs highly preferred.
• Past experience making general ledger entries and supporting payroll processing highly preferred.

Responsibilities

• Manage general office tasks including phones, filing, scanning, and supplies.
• Input vendor invoices into QuickBooks Desktop and code with GL codes.
• Verify invoice pricing against quotes and purchase orders; reconcile time-and-material invoices.
• Assist with credit card reconciliations and weekly payroll data for hourly staff.
• Enter outgoing payments and process credit applications and W-9 forms for vendor setup.
• Prepare and track customer A/R invoices; monitor incoming payments.
• Travel to other local Pittsburgh facility locations up to 25% as needed.

Skills

A/P and A/R

Payroll processing

General office admin

QuickBooks Desktop

Microsoft Excel

MS 365 / Google Drive

Communication & discretion

Tools

QuickBooks Desktop

Microsoft Excel

Microsoft 365

Google Drive

Google Sheets

Google Docs

Job description

Compass Business Solutions Inc. in Canonsburg, PA seeks an Office Assistant to support its manufacturing facility with administrative duties and accounting tasks. The role combines clerical work with A/P, A/R, and preliminary payroll responsibilities in a fast-paced environment.

This is a fully onsite role requiring strong communication and confidentiality. Travel to local Pittsburgh locations up to 25% may be needed.