Onsite Office Operations Associate I | Contract, $27-$30/hr

Ultima Genomics; Fremont (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Ultima Genomics is seeking a Business Administrative Associate I to join the Business Operations team in Fremont, CA. This onsite, full-time contract position supports daily office operations, onboarding/offboarding, travel arrangements, and event coordination while maintaining a professional, efficient environment.

The ideal candidate has 2–3 years of office admin experience, is tech-savvy with MS Office and data entry, and excels in fast-paced settings with strong organizational and

Qualifications

• 2-3 years of office administrative experience is required.
• Tech-savvy and proficient with Microsoft Office Suite and data entry.
• Highly organized with strong time management skills.
• Able to work in a fast-paced, high-pressure environment and maintain composure.
• Good communication and interpersonal skills.
• Detail-oriented with focus on accuracy.
• Ability to read and interpret documents.
• Regular, consistent and punctual attendance.
• Ability to lift up to 25lbs and handle shift activity as needed.

Responsibilities

• Organize office lunch, snacks and supplies and prepare monthly reports for management review.
• Order and manage company SWAG.
• Help coordinate morale events, volunteer activities, and company-wide gatherings.
• Arrange travel and related reporting for employees.
• Greet guests and monitor the security/voicemail system.
• Activate/deactivate access cards and create photo ID badges.
• Oversee onboarding and offboarding processes.
• Handle incoming/outgoing mail and packages.
• Maintain a neat, orderly office environment.
• Manage COI process and vehicle policy programs.
• Process employee timecards.
• Support visits from customers or external partners and assist in scheduling meetings/interviews.
• Assist facilities management and coordinate with vendors.
• Perform other duties as needed.

Skills

Office administration

MS Office

Time management

Communication

Attention to detail

Reading documents

Punctuality

Team player

Tools

Data entry

Job description

Ultima Genomics is seeking a Business Administrative Associate I to join the Business Operations team in Fremont, CA. This onsite, full-time contract position supports daily office operations, onboarding/offboarding, travel arrangements, and event coordination while maintaining a professional, efficient environment.

The ideal candidate has 2–3 years of office admin experience, is tech-savvy with MS Office and data entry, and excels in fast-paced settings with strong organizational and