Dynamic Office Operations Associate I (Contract) – Fremont

Ultima Genomics; Iowa; On-site; USD 37,000 - 41,000; Full time

Job summary

Ultima Genomics is seeking a highly organized Business Administrative Associate I to join its Business Operations team onsite in Fremont, CA. The role focuses on coordinating office operations, travel, onboarding, and support for management and visitors.

You will manage supplies, events, timecards, COI, and vendor coordination while maintaining a fast-paced, professional environment. The contract position offers hourly pay and opportunities to contribute to company morale and efficiency.

Qualifications

• Associate degree required.
• 2–3 years of office administrative experience.
• Proficient with Microsoft Office and data entry.
• Highly organized with strong time management.

Responsibilities

• Order, coordinate, and organize office lunch, snacks and office supplies; prepare monthly reports for management.
• Coordinate and manage company SWAG and morale events.
• Organize company travel arrangements and reporting; greet guests and manage access cards.
• Manage onboarding/offboarding and timecard processes for employees.
• Coordinate with facilities and vendors for office maintenance and equipment.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Interpersonal skills

Education

Associate degree

Tools

Microsoft Office Suite

Data entry

Job description

Ultima Genomics is seeking a highly organized Business Administrative Associate I to join its Business Operations team onsite in Fremont, CA. The role focuses on coordinating office operations, travel, onboarding, and support for management and visitors.

You will manage supplies, events, timecards, COI, and vendor coordination while maintaining a fast-paced, professional environment. The contract position offers hourly pay and opportunities to contribute to company morale and efficiency.