Business Administrative Associate I

Ultima Genomics; Fremont (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Ultima Genomics is seeking a Business Administrative Associate I to join the Business Operations team in Fremont, CA. This onsite, full-time contract position supports daily office operations, onboarding/offboarding, travel arrangements, and event coordination while maintaining a professional, efficient environment.

The ideal candidate has 2–3 years of office admin experience, is tech-savvy with MS Office and data entry, and excels in fast-paced settings with strong organizational and

Qualifications

• 2-3 years of office administrative experience is required.
• Tech-savvy and proficient with Microsoft Office Suite and data entry.
• Highly organized with strong time management skills.
• Able to work in a fast-paced, high-pressure environment and maintain composure.
• Good communication and interpersonal skills.
• Detail-oriented with focus on accuracy.
• Ability to read and interpret documents.
• Regular, consistent and punctual attendance.
• Ability to lift up to 25lbs and handle shift activity as needed.

Responsibilities

• Organize office lunch, snacks and supplies and prepare monthly reports for management review.
• Order and manage company SWAG.
• Help coordinate morale events, volunteer activities, and company-wide gatherings.
• Arrange travel and related reporting for employees.
• Greet guests and monitor the security/voicemail system.
• Activate/deactivate access cards and create photo ID badges.
• Oversee onboarding and offboarding processes.
• Handle incoming/outgoing mail and packages.
• Maintain a neat, orderly office environment.
• Manage COI process and vehicle policy programs.
• Process employee timecards.
• Support visits from customers or external partners and assist in scheduling meetings/interviews.
• Assist facilities management and coordinate with vendors.
• Perform other duties as needed.

Skills

Office administration

MS Office

Time management

Communication

Attention to detail

Reading documents

Punctuality

Team player

Tools

Data entry

Job description

Rapidly Growing Life Sciences Technology Company

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health.

We are looking for a highly motivated Business Administrative Associate I to join our Business Operations team!

This is an onsite full-time Monday-Friday contracting position based in our Fremont CA office.

How You’ll Contribute

• Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
• Order and manage company SWAG
• Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
• Manage company travel arrangements and associated reporting
• Monitor the Company’s voice message system and greet/escort guests
• Activate/deactivate access cards in the security system and create photo ID badges
• Manage employees’ onboarding and offboarding process
• Manage incoming and outgoing mail and packages
• Manage the maintenance of a neat and orderly office environment
• Manage company Certificate of Insurance (COI) process and vehicle policy programs
• Manage employee timecard process
• Support company customer or external business partner visits Assist in scheduling business meetings and candidate interviews
• Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
• Other job duties as requested

Qualifications, Skills, Knowledge & Abilities

• 2-3 years of office administrative experience is required
• Tech-savvy, be able to use computer and systems proficiently, including Microsoft Office Suite and data entry
• Highly organized and strong time management skills
• Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
• Be able to demonstrate good communication and interpersonal skills
• Be detail-oriented with focus on accuracy
• Ability to read and interpret documents
• Regular, consistent and punctual attendance
• May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

This contracting position offers an hourly pay rate between$27/hour and $30/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.

#LI-Onsite

Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics' EEO Policy and Know Your Rights . If you have a disability or special need that requires accommodation, please let us know by contacting [e-mail] .