Onsite Office Manager, Student Programs

University of Wisconsin; Madison, Northern (WI, KY); Hybrid; USD 39,000 - 40,000; Full time

Job summary

University of Wisconsin-Madison is seeking an Office Manager for the PEOPLE program. The role provides day-to-day administrative support, opening/closing the Madison office, and supervising student staff. It reports to the PEOPLE Program Director and is based onsite in Madison, WI.

The position is full-time, 100% FTE with ongoing/renewable status. Salary starts at a minimum of $18.91 per hour and includes a comprehensive benefits package and participation in Wisconsin Retirement System (WRS).

Qualifications

• Minimum of 1-year professional experience in an office setting.
• Demonstrates required job knowledge (office management, human resources, and financial experience).
• Work experience in office environment servicing different stakeholders.
• Proficient in Microsoft Suite.
• Supervision experience.

Responsibilities

• Schedules and assigns tasks for student hourly employees (Front desk staff and supply team).
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.

Skills

Office management

Human resources

Financial experience

Stakeholder management

Microsoft Office

Supervision

Education

High School Diploma Preferred

Job description

University of Wisconsin-Madison is seeking an Office Manager for the PEOPLE program. The role provides day-to-day administrative support, opening/closing the Madison office, and supervising student staff. It reports to the PEOPLE Program Director and is based onsite in Madison, WI.

The position is full-time, 100% FTE with ongoing/renewable status. Salary starts at a minimum of $18.91 per hour and includes a comprehensive benefits package and participation in Wisconsin Retirement System (WRS).