PEOPLE Office Manager

University of Wisconsin; Madison, Northern (WI, KY); Hybrid; USD 39,000 - 40,000; Full time

Job summary

University of Wisconsin-Madison is seeking an Office Manager for the PEOPLE program. The role provides day-to-day administrative support, opening/closing the Madison office, and supervising student staff. It reports to the PEOPLE Program Director and is based onsite in Madison, WI.

The position is full-time, 100% FTE with ongoing/renewable status. Salary starts at a minimum of $18.91 per hour and includes a comprehensive benefits package and participation in Wisconsin Retirement System (WRS).

Qualifications

• Minimum of 1-year professional experience in an office setting.
• Demonstrates required job knowledge (office management, human resources, and financial experience).
• Work experience in office environment servicing different stakeholders.
• Proficient in Microsoft Suite.
• Supervision experience.

Responsibilities

• Schedules and assigns tasks for student hourly employees (Front desk staff and supply team).
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.

Skills

Office management

Human resources

Financial experience

Stakeholder management

Microsoft Office

Supervision

Education

High School Diploma Preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Summary:

The Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) is a premier college readiness and college success program sponsored by the University of Wisconsin-Madison. The PEOPLE Program is seeking an individual for the role of PEOPLEOffice Manager. Thisposition providesday-to-dayadministrative support and willbe responsible foropening and closing the Madison office location,supervising student staff, and managing the office supply and technology inventories. This position reports to the PEOPLE Program Director.

This position is full-time, 100% FTE.

Ongoing/Renewable

This position is expected to be onsite in Madison, WI.

Key Job Responsibilities:

• Schedules and assigns tasks for student hourly employees (Front desk staff and supply team)
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Department:

Division for Teaching and Learning,Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE)

About the Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE)

The Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) prepares Wisconsin students to succeed in college with an emphasis on enrollment at UW Madison. Our programming is offered in three distinct units: Madison Precollege, Milwaukee Precollege, and The College Success Center at the University of Wisconsin-Madison. The programrecruitsstudents at the precollege levelin Madison (8th grade)and Milwaukee School districts (9th grade).During the academic year, our precollege team advises students in Madison andMilwaukeepublic high schools, creating new pathways to higher education for low-income, and first-generation families. During the summer, our precollege team hosts our high school students in a robust residential program on the University of Wisconsin-Madison campus, offering students an opportunity to experience college life and build community in their cohorts. Students who are admitted/enrolled at UW–Madison are eligible for a four-year tuition scholarship. Our college team offers one‑on‑one high‑touch advisingservices, unique programming created specifically for our student population, and otherhigh impactpractices to foster student success. PEOPLEprovidesa support infrastructure dedicated to achieving the goals of college attainment and degree completion. PEOPLE currentlyservesover 1,100 students (middle school to college) in the state of Wisconsin.

About the Student Engagement and Scholarship Portfolio (SESP)

The Student Engagement and Scholarship Portfolio (SESP) houses four student scholarship programs (PEOPLE Program, Posse Program, Mercile J. Lee, and First Wave/OMAI) with an infrastructure dedicated tosupportcollege attainment. Through intentional programming, personalized advising, and scholarship support, the SESP portfolio prioritizes student success, focusing on academic excellence, leadership, community building, and service. SESP prepares students to enact the Wisconsin Idea, growing as ethical and responsible leaders who can thrive in a world that is diverse, global, and interconnected.

Compensation:

The minimum hourly rate for the position is $18.91 ($39,335 annual). Actual pay is determined at hire and is based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

• Minimum of 1-year professional experience in an office setting
• Demonstrates required job knowledge (office management, human resources, and financial experience)
• Work experience in office environment servicing different stakeholders
• Proficient in Microsoft Suite
• Supervision experience

Preferred Qualifications:

• Excellent organizational skills and attention to detail
• Ability to work collaboratively, effectively, and productively as a team member
• Strong written and verbal communication skills

Education:

High School Diploma Preferred

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and then every two years.

Contact Information:

Emma Voight, [e-mail],608-262-8152

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.