Onsite Office Manager - Mental Health Practice (Mon-Thu, 4h)

Milestones Psychology; New York (NY); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Pay rate

PTO 6 days

Paid sick days

Holidays off

Commuter benefits

Retirement plan

Job summary

Milestones Psychology is a growing psychology group practice with offices in the Flatiron District of New York City and in Greenwich, Connecticut. We are seeking a highly motivated Office Manager to oversee our practice’s needs, ensuring facilities, systems, and vendor relationships support clinical work.

The role is on-site, requiring strong communication, organization, and leadership to manage multiple responsibilities.

Qualifications

• 1-2+ years in office management or similar role.
• 2+ years supervisory experience over admin staff.
• Direct background in mental health is a plus.
• Strong organizational skills and proactive communication.
• Warm, steady presence with good judgment.
• Comfort with common tech tools (Google Workspace, MS 365, Adobe).
• Respect for confidentiality.

Responsibilities

• Keep the office clean, organized, comfortable, and well-stocked.
• Order and manage office and clinical supplies for both the Flatiron and Greenwich
• Supervise our administrative team both onsite and virtually, ensuring their support of the clinical staff is seamless.
• Manage communication and logistics for vendor services (IT, extermination, HVAC, cleaners, building management, etc.)
• Oversee mail, deliveries, and shipping.
• Own onsite troubleshooting for office staff (neuropsychological testing, maintenance issues, space logistics, etc.)
• Event planning for clinical and social on and offsite events
• Manage space planning and logistics for the practice
• Support clinicians with non-clinical needs, like room setup, equipment issues, and onboarding new team members to the space
• Keep the office safe and compliant (emergency procedures, fire safety checks, first aid supplies)
• Assist with larger projects like office moves, furniture updates, or team events
• Assist with light clerical items like scanning, front-desk monitoring, directing patients, etc.

Skills

Strong organizational skills

Excellent communication

Reliability and discretion

Team leadership

Adaptability

Tools

Google Workspace

Microsoft 365

Adobe

iPad

Job description

Milestones Psychology is a growing psychology group practice with offices in the Flatiron District of New York City and in Greenwich, Connecticut. We are seeking a highly motivated Office Manager to oversee our practice’s needs, ensuring facilities, systems, and vendor relationships support clinical work.

The role is on-site, requiring strong communication, organization, and leadership to manage multiple responsibilities.