Onsite Office & Facilities Coordinator

ProKidney; Winston-Salem (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

ProKidney located in Winston-Salem, NC is seeking a Site Office Administrator to provide daily administrative and operational support at the Winston-Salem site. The role includes coordinating non-GMP vendors, visitor management, meeting logistics, and facilities support to ensure a safe, organized workplace. The position is onsite Monday–Friday, 8:00 a.m.

to 5:00 p.m., with occasional overtime as needed. Candidates should have 2–4+ years in office administration and strong proficiency with

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2–4+ years in office administration, facilities coordination, or site operations.
• Experience coordinating with vendors or internal support teams in corporate or regulated environments preferred.
• Strong knowledge of office operations, facilities coordination, and basic vendor support practices.
• Proficiency with Microsoft Office tools (Outlook, Excel, Word, Teams, PowerPoint).

Responsibilities

• Provide day-to-day administrative and operational support for Winston-Salem, NC sites.
• Coordinate non-GMP vendor services including security, housekeeping, and catering.
• Serve as day-to-day contact for vendor service requests, follow-up, and escalation.
• Assist with facilities-related services, maintenance support, and related requests.
• Maintain GMP training requirements and audit readiness.
• Manage security and visitor controls, logs, sign-in procedures, and site access.
• Coordinate meeting and event logistics, including room setup and catering.
• Support onboarding logistics with HR and Facilities; identify opportunities to improve workplace experience.

Skills

Organization

Communication

Detail orientation

Problem solving

Customer service

Education

High school diploma or equivalent

Associate degree or coursework in Business Admin/Office Admin/Facilities

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Teams

PowerPoint

Job description

ProKidney located in Winston-Salem, NC is seeking a Site Office Administrator to provide daily administrative and operational support at the Winston-Salem site. The role includes coordinating non-GMP vendors, visitor management, meeting logistics, and facilities support to ensure a safe, organized workplace. The position is onsite Monday–Friday, 8:00 a.m.

to 5:00 p.m., with occasional overtime as needed. Candidates should have 2–4+ years in office administration and strong proficiency with