Project Coordinator
Calista Brice LLC
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Benefits offered by this job
Job summary
Brice Highway LLC in Houston, TX seeks a Project Coordinator to support planning, scheduling, and execution of construction projects. You will work with the Project Management team and VP to ensure milestones, budgets, and regulatory requirements are met, with a focus on CPM scheduling and accurate documentation.
The role requires strong organizational skills, experience with PM software (HCSS, P6, Procore), and the ability to collaborate across disciplines.
Qualifications
- High School Diploma or equivalent required.
- Valid state driver’s license and ability to operate a vehicle.
- Bachelor’s degree in construction management, engineering, or related field preferred.
- Experience with project management software such as HCSS, Primavera P6, and Procore preferred.
- Strong organizational, time management, and communication skills.
- Ability to work independently and as part of a team.
- Ability to read and interpret construction plans, specifications, contracts, and technical documents.
- Ability to adapt to changing priorities and a fast-paced environment.
- Attention to safety and compliance.
Responsibilities
- Support project planning, scheduling, coordination, and execution to meet milestones.
- Assist with pricing and cost estimates.
- Prepare bid documentation and support marketing efforts.
- Coordinate permits and regulatory approvals.
- Assist with project startup and closeout.
- Develop and maintain CPM-based project schedules.
- Ensure subcontractors receive contract documents and onboarding.
- Code invoices and track costs against budgets.
- Maintain project files.
- Prepare RFIs, DC/VRs, and project correspondence.
- Prepare and distribute status reports.
- Monitor contract document compliance.
- Assist in budgets development.
- Coordinate buyout process.
- Maintain submittal logs, cost reports, change orders, O&M manuals, drawings, and closeout documentation.
- Communicate professionally with clients, subcontractors, vendors.
- Draft correspondence and presentations.
- Schedule and attend client/project meetings.
- Document meeting minutes and follow up on action items.
- Collect and maintain project reports and photos.
- Coordinate staff training and administrative support.
- Foster a collaborative team environment.
- Report safety/operational concerns to the GM.
- Maintain safety compliance and perform other duties.
Skills
Education
Tools
Job description
As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.
Regular
Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.
Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily.
Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.
As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, and project engineering functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, and project schedules.
- Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.
- Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
- Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
- Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.
- Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
- Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
- Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.
- Assist with coding invoices and tracking project costs against approved budgets.
- Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
- Prepare, track, and manage Requests for Information (RFIs), Design Clarification/Variation Requests (DC/VRs), and related project correspondence.
- Prepare and distribute project status reports for management and clients.
- Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
- Assist in developing and maintaining project budgets for review by the Project Management team.
- Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
- Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including: Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.
- Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.
- Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.
- Assist in preparing presentations and supporting materials for internal meetings, clients, and outside agencies.
- Schedule, coordinate, and participate in client and project meetings.
- Document meeting minutes, track action items, and follow up to ensure timely completion of assigned tasks.
- Collect, organize, and maintain project reports, including daily reports, safety documentation, inspection reports, and project photographs.
- Coordinate and assist with scheduling employee training programs as needed.
- Provide administrative support for company and project operations as assigned.
- Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.
- Report any incident, concern, or activity that could impact the Company's ability to operate safely, ethically, legally, or profitably to the General Manager.
- Maintain a constant state of alertness and perform all work safely and in accordance with company policies.
- Perform other duties as assigned.
This position does have supervisory responsibilities.
- Advanced knowledge of heavy civil construction practices, project coordination, and construction administration.
- Ability to read, interpret, and apply construction plans, specifications, contracts, and technical documents.
- Proficient in Microsoft Project, Excel, Word, PowerPoint, Outlook, and other project management software.
- Strong organizational and time management skills with the ability to prioritize multiple projects and meet competing deadlines.
- Excellent written communication skills, including technical and professional writing, editing, proofreading, and presentation of numerical data.
- Strong analytical and problem-solving skills with the ability to gather information, evaluate alternatives, and recommend effective solutions.
- Excellent interpersonal and communication skills, including the ability to: prepare and deliver written, verbal, and graphical communications, develop and deliver presentations, collaborate effectively across departments and project teams, exercise sound judgment and make informed decisions, and build and maintain positive working relationships with clients, subcontractors, and vendors.
- Ability to gather, analyze, and compile project information into reports and summaries.
- Ability to adapt to changing priorities while remaining organized and detail-oriented.
- Ability to continuously learn new technologies, software applications, and industry best practices.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Ability to follow established procedures, maintain a high level of accuracy, and consistently meet attendance and scheduling expectations.
- Ability to perform effectively in a fast-paced, deadline-driven environment.
- Ability to operate a motor vehicle in a safe and efficient manner.
- Ability to comply with all company policies, procedures, and safety requirements.
- High School Diploma or equivalent required.
- Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
- Ability to pass drug, driving, and background screening.
- Bachelor’s degree in construction management, engineering, or a related field is preferred.
- Previous experience utilizing project management software like HCSS, P6, and Procore preferred.
- Prior work experience in the civil construction industry, including operations, accounting, and estimating is preferred.
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Highway has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.
- Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.
- Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
- Tuition reimbursement.
- Safety Gear Allowance: $350.00 in reimbursement annually
- Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
- FSA health care and/or dependent care/HSA with HDHP.
- Dental and Vision Insurance.
- Employee Assistance Program for you and your family.
- Company paid Life Insurance, AD&D, and LTD.
- Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
- Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
- 0-2 years 15 days
- 3-5 years 23 days
- 6-9 years 27 days
- 10-14 years 30 days
- 15-19 years 33 days
- 20 or more years 37.5 days
- 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
- 401(K) match at $0.50 on the dollar up to 6% of your contribution.
- Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
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