Onsite Medical Scheduling Coordinator – Fast-Paced Healthcare

ExamWorks; Roseland (NJ); On-site; USD 40,000 - 56,000; Full time

Job summary

ExamWorks in Roseland, NJ is seeking a Scheduling Coordinator to join our onsite team. The role schedules and coordinates appointments with clients, physicians and examinees, ensuring provider specialty and location meet client requirements.

Workweek is Monday to Friday, 8:00am–5:00pm at 425 Eagle Rock Ave. You will contact offices, confirm dates, handle records delivery, arrange ancillary services, and support other offices as needed to keep cases moving smoothly.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year related experience, or equivalent training.
• Experience in a medical office preferred.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

Skills

Multitasking

Heavy call volume

Typing 35 WPM

Communication skills

Confidentiality

Team oriented

Education

High school diploma or equivalent

Job description

ExamWorks in Roseland, NJ is seeking a Scheduling Coordinator to join our onsite team. The role schedules and coordinates appointments with clients, physicians and examinees, ensuring provider specialty and location meet client requirements.

Workweek is Monday to Friday, 8:00am–5:00pm at 425 Eagle Rock Ave. You will contact offices, confirm dates, handle records delivery, arrange ancillary services, and support other offices as needed to keep cases moving smoothly.