Onsite Laboratory Operations & Compliance Administrator

IntelliSource; Berkeley (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

IntelliSource is seeking a Laboratory Administrative Assistant in Berkeley to support on-site operations. You will help maintain compliant, accurate records, coordinate equipment maintenance, and assist technical staff with documentation, schedules, and vendor communications.

You will ensure data integrity and regulatory readiness, assist audits, and help manage lab information systems. The role emphasizes collaboration with management, vendors, and staff to keep workflows efficient and

Qualifications

• 3-5 years of experience in laboratory administration or related environment.
• Experience with laboratory information systems (LIMS) preferred.
• Experience supporting regulated laboratory environments preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Coordinate daily laboratory administrative operations.
• Develop, maintain, organize laboratory documentation, procedures, policies, and records.
• Manage scheduling, inventory tracking, purchasing requests, and vendor communications.
• Maintain laboratory files and ensure proper document control practices.
• Support onboarding and training administration for laboratory personnel.
• Support compliance with applicable regulatory and accreditation standards (e.g., ISO 17025, ISO 15189, CLIA, CAP, GMP, GLP, OSHA, etc.).
• Coordinate internal audits, inspections, and corrective action activities.
• Maintain equipment inventories and asset tracking systems.
• Schedule preventive maintenance, calibration, validation, and certification activities.
• Coordinate equipment repairs and service calls with vendors.
• Coordinate laboratory safety inspections and corrective actions.

Skills

Regulatory compliance

Documentation management

Quality assurance

Data integrity

Vendor management

Education

Associate's or Bachelor's in Laboratory Science / Biology / Chemistry / Medical Technology / related field

Tools

LIMS

Inventory management software

Job description

IntelliSource is seeking a Laboratory Administrative Assistant in Berkeley to support on-site operations. You will help maintain compliant, accurate records, coordinate equipment maintenance, and assist technical staff with documentation, schedules, and vendor communications.

You will ensure data integrity and regulatory readiness, assist audits, and help manage lab information systems. The role emphasizes collaboration with management, vendors, and staff to keep workflows efficient and