Onsite Clinical Trials Admin & Lab Operations Coordinator

FocusKPI Inc.; New York (NY); In loco; USD 28.000 - 32.000; Part-time

Descrizione del lavoro

FocusKPI is seeking an Administrative/Project Assistant to support clinical studies by maintaining organized laboratory operations, inventory, and device setup. This on-site role in Mountain View, CA is a 6-month contract with part-time hours (20–30 per week).

The position requires strong organization, attention to detail, and tech-savvy individuals who can handle data entry, audits, and admin tasks in a fast-paced environment.

Competenze

• Prior office experience; relevant experience supporting clinical studies with hands-on involvement preferred.
• Strong attention to detail.
• Self-starter willing to help, capable of managing multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Tech-savvy with devices. PC and Smartphone App (Android and iOS) skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications.
• Fully onsite role during normal business hours; could be 3 days a week at 8 hours a day or 5 days a week at 6 hours a day.
• Position requires regular physical activity, including standing, bending, and lifting of equipment and supply boxes.

Mansioni

• Coordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies required for clinical trials.
• Apply and maintain clear identification labels on all devices for inventory tracking.
• Maintain detailed logs of lab inventories and device serial numbers.
• Keep detailed records of incoming and outgoing shipments.
• Comply with the client's device audits.
• Assist with study equipment and device setup (pairing devices, app installation, etc.).
• Maintain the physiological data collection lab, keeping an organized, clean, and safe working environment.
• Perform regular organization of lab facilities and equipment storage areas.
• Clean devices and routinely clean the lab.
• Support the clinical study team with study materials, office supplies, tracking, and management.
• Assist with preparation for periodic audits of clinical study files for completeness and accuracy.
• Submit purchase requests and logs purchasing in a budget Excel sheet.
• Light clerical activities like printing, stapling, and filing.
• Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.
• Assist in clinical study startup activities such as preparation and dispatch of site binders and tools.
• Provide administrative support to the team, including organizing logistics for events and key team meetings.
• Maintain good clinical practice, following applicable health and safety principles and practices.

Conoscenze

Attention to detail

Communication skills

Tech-savvy

Descrizione del lavoro

FocusKPI is seeking an Administrative/Project Assistant to support clinical studies by maintaining organized laboratory operations, inventory, and device setup. This on-site role in Mountain View, CA is a 6-month contract with part-time hours (20–30 per week).

The position requires strong organization, attention to detail, and tech-savvy individuals who can handle data entry, audits, and admin tasks in a fast-paced environment.