Onsite Lab Operations Coordinator

Dartmouth College; Hanover (NH); On-site; USD 52,000 - 68,000; Full time

Job summary

Dartmouth College in Hanover, NH, invites applications for a Laboratory Administrative Coordinator. This full-time onsite role supports the day-to-day operations of the HumanX Lab and the Cluster’s research portfolio, acting as the coordination hub for equipment, vendors, and internal finance/procurement processes.

You will manage lab calendars, arrange travel for meetings, coordinate onboarding and offboarding, and help prepare operational updates.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Excellent attention to detail and ability to manage multiple open items.

Responsibilities

• Track lab equipment inventory (location, condition, service status).
• Coordinate with external vendors for quotes, delivery, installation, and service.
• Coordinate with Dartmouth Finance/Procurement to move purchase requests and vendor payments.
• Serve as coordination point with internal offices (Finance, Procurement, Sponsored Projects, Facilities, HR, IT).
• Route paperwork and follow-up on lab-related requests in internal systems.
• Coordinate onboarding/offboarding for new lab members (space, equipment, accounts, access, orientation).
• Manage lab calendars, room/resource scheduling, and visitor logistics.
• Arrange logistics for internal meetings, sponsor/collaborator meetings, site visits, and travel.
• Support event coordination for workshops, seminars, and external visits.
• Assist in project management tasks as requested by leadership.
• Maintain organized lab records, meeting minutes, and decision logs.

Skills

Administrative experience

Project coordination

Communication skills

Office software proficiency

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Spreadsheets

Job description

Dartmouth College in Hanover, NH, invites applications for a Laboratory Administrative Coordinator. This full-time onsite role supports the day-to-day operations of the HumanX Lab and the Cluster’s research portfolio, acting as the coordination hub for equipment, vendors, and internal finance/procurement processes.

You will manage lab calendars, arrange travel for meetings, coordinate onboarding and offboarding, and help prepare operational updates.