Laboratory Administrative Coordinator

Dartmouth College; Hanover (NH); On-site; USD 55,000 - 70,000; Full time

Job summary

Dartmouth College's HumanX Lab seeks a Laboratory Administrative Coordinator to manage day-to-day operations, track equipment, coordinate with vendors, and streamline purchase requests through Dartmouth finance and procurement.

The role is onsite in Hanover, NH (with optional Boston site presence), full-time, 40 hours/week, for a 12-month grant-funded term. Responsibilities cover lab coordination, scheduling, communications, and reporting to support research projects.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Two or more years of administrative, operations or coordination experience in a research, academic, healthcare or comparable professional environment.
• Excellent attention to detail and follow‑through; ability to track many open items in parallel.
• Strong written and verbal communication skills with internal staff, faculty, vendors and external partners.
• Proficiency with standard office and productivity tools (calendars, spreadsheets, document management).
• Onsite presence in Hanover, NH or the Cluster’s Boston site (no remote work).

Responsibilities

• Lab equipment and vendor coordination: track inventory, location, condition and service status.
• Coordinate with external vendors for quotes, delivery scheduling, receipt, installation and ongoing service.
• Coordinate with Dartmouth finance and procurement teams to move purchase requests and vendor payments through channels.
• Serve as the lab’s coordination point with internal Dartmouth offices (Finance, Procurement, Sponsored Projects, Facilities, HR, IT).
• Route paperwork and follow up on lab‑related requests within Dartmouth’s internal systems for the Cluster Head and lab members.
• Coordinate onboarding and off‑boarding logistics for new lab members, including space, equipment, accounts, building access and orientation hand‑offs.
• Coordinate lab calendars, room and resource scheduling, and visitor logistics.
• Book logistics for internal lab meetings, sponsor and collaborator meetings, site visits and travel for the Cluster Head and lab members.
• Support event coordination for workshops, seminars and external visits hosted by the Cluster.
• Support project‑management tasks as requested by the Cluster Head and the Senior Lab Manager.
• Maintain organized lab records, meeting minutes and decision logs.
• Coordinate routine internal lab communications, distribution lists and announcements.
• Assist in preparing periodic operational updates for the Cluster Head and the Senior Lab Manager.

Skills

Communication

Attention to detail

Office productivity tools

Project coordination

Education

Bachelor’s degree or equivalent

Experience in research/academic environment

Tools

Calendars

Spreadsheets

Document management

Job description

Position Summary

The Laboratory Administrative Coordinator supports day‑to‑day operations of the HumanX Lab and the Cluster’s research portfolio. Serve as the lab’s internal coordination hub—tracking lab equipment, coordinating with external vendors for delivery and installation, ensuring purchase requests move through Dartmouth finance and procurement, supporting lab logistics, and routing internal communications.

Location: Hanover, NH (onsite) with the option of presence at the Cluster’s Boston site. Full‑time, Monday–Friday, standard business hours, 40 hours per week.

Term Length: 12 months. The position is grant‑funded and may be renewed based on available funding.

Responsibilities

• Lab equipment and vendor coordination
  • Track the lab’s equipment inventory, including location, condition and service status.
  • Coordinate with external vendors for equipment quotes, delivery scheduling, receipt, installation and ongoing service.
  • Coordinate with Dartmouth finance and procurement teams to keep purchase requests and vendor payments moving through the appropriate channels.
• Internal Dartmouth coordination
  • Serve as the lab’s coordination point with internal Dartmouth offices (Finance, Procurement, Sponsored Projects, Facilities, HR, IT).
  • Route paperwork and follow up on lab‑related requests within Dartmouth’s internal systems on behalf of the Cluster Head and lab members.
  • Coordinate onboarding and off‑boarding logistics for new lab members, including space, equipment, accounts, building access and orientation hand‑offs.
• Day‑to‑day lab operations
  • Coordinate lab calendars, room and resource scheduling, and visitor logistics.
  • Book logistics for internal lab meetings, sponsor and collaborator meetings, site visits and travel for the Cluster Head and lab members.
  • Support event coordination for workshops, seminars and external visits hosted by the Cluster.
  • Support project‑management tasks as requested by the Cluster Head and the Senior Lab Manager.
  • Maintain organized lab records, meeting minutes and decision logs.
• Communications and reporting
  • Coordinate routine internal lab communications, distribution lists and announcements.
  • Assist in preparing periodic operational updates for the Cluster Head and the Senior Lab Manager.

Required Qualifications

• Bachelor’s degree or equivalent professional experience.
• Two or more years of administrative, operations or coordination experience in a research, academic, healthcare or comparable professional environment.
• Excellent attention to detail and follow‑through; ability to track many open items in parallel.
• Strong written and verbal communication skills with internal staff, faculty, vendors and external partners.
• Proficiency with standard office and productivity tools (calendars, spreadsheets, document management).
• Onsite presence in Hanover, NH or the Cluster’s Boston site (no remote work).

Preferred Qualifications

• Experience at a research university or federally funded laboratory.
• Familiarity with sponsored‑projects environments and coordination across internal finance, procurement and sponsored research offices.
• Experience supporting principal investigators or lab leadership in a fast‑paced, multi‑project setting.
• Interest in sensor technology, wearables, neuroscience or biomedical research.

Employment Details

The position is a 12‑month term, funded by a grant. Continuation is contingent upon available funding.

Work scheduling: Full‑time, Monday–Friday, standard business hours (8 AM–5 PM) onsite.

Location: Hanover, NH; optional presence at the Cluster’s Boston site. Remote work is not available.

Additional Information

Background check is required. The position is contingent upon satisfactory completion of a pre‑employment background check, including criminal background, references, work history and credential verification.

Dartmouth College is an equal‑opportunity employer under federal law. Applications are welcome from all qualified individuals.

The college has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products are prohibited in all college facilities and areas.