Onsite HOA Admin & Community Support

Associated Asset Management (AAM), LLC; Skyline Village (MI); On-site; USD 36,000 - 46,000; Full time

Job summary

Skyline Village in San Tan Valley, AZ is seeking an Onsite Administrative Assistant to support the Community Manager and residents. You will provide day-to-day administrative help to homeowners, HOA board members, and onsite staff, ensuring smooth operations and high service levels.

Responsibilities include calendar management, meeting coordination, basic accounting (A/P, A/R), vendor liaison, and records maintenance.

Qualifications

• 3 years: Full time, paid administrative experience supporting management in a fast-paced, high-volume office/customer service environment.
• Preferred: 2 years in an administrative support role within an HOA/Property Management organization.

Responsibilities

• Perform a wide spectrum of administrative duties essential to enforcing community CC&Rs and supporting the On-site Community Manager.
• Develop relationships with community board members and homeowners.
• Provide excellent customer service and resolve issues via phone and face-to-face interactions.
• Maintain calendars and appointments, compose correspondence, and create/maintain database information.
• Arrange meetings (times/locations) and prepare notices for involved parties.
• Assist with inspections of common areas per management contract.
• Coordinate with vendors to obtain bids and provide direction.
• Perform general accounting duties including some A/P, A/R, and invoice coding.
• Maintain accurate and current association records.
• Perform other duties as directed by management.

Skills

Multitasking

Organization

Customer service

Communication skills

Attention to detail

Education

High School or better

Job description

Skyline Village in San Tan Valley, AZ is seeking an Onsite Administrative Assistant to support the Community Manager and residents. You will provide day-to-day administrative help to homeowners, HOA board members, and onsite staff, ensuring smooth operations and high service levels.

Responsibilities include calendar management, meeting coordination, basic accounting (A/P, A/R), vendor liaison, and records maintenance.