Onsite Healthcare Reception & Admin Specialist

TEEMA Group; San Francisco (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

TEEMA Group seeks a Healthcare Administrative Coordinator / Patient Services Representative for an onsite, temp-to-hire role in San Francisco. You will manage patient check-ins/outs, scheduling across service lines, and patient communications while supporting multiple healthcare teams.

Collaboration with clinicians and MAs is essential to maintain smooth workflows. The role focuses on delivering excellent patient service in a fast-paced environment, with strong emphasis on organization,

Qualifications

• Experience in healthcare administrative or medical office settings.
• Experience serving patients with high-quality service.
• Strong knowledge of scheduling and documentation workflows.
• Proactive problem-solving and teamwork.

Responsibilities

• Check patients in and out with a welcoming, professional experience.
• Schedule appointments and manage waitlists across service lines.
• Answer calls forwarded by the call center.
• Review requests and ensure correct appointment type.
• Prepare required paperwork and consents before visits.
• Respond to patient messages promptly and courteously.
• Coordinate communication between service lines to support continuity of care.
• Fax documentation to patients and facilities.
• Order, organize, and maintain office supplies.
• Collaborate with onsite administrator, Medical Assistants, clinicians, and others.
• Identify workflow issues and propose solutions.
• Perform additional admin duties as assigned.

Skills

Healthcare admin

Patient services

Scheduling

Multitasking

Communication skills

Epic familiarity

Tools

Epic EMR

Job description

TEEMA Group seeks a Healthcare Administrative Coordinator / Patient Services Representative for an onsite, temp-to-hire role in San Francisco. You will manage patient check-ins/outs, scheduling across service lines, and patient communications while supporting multiple healthcare teams.

Collaboration with clinicians and MAs is essential to maintain smooth workflows. The role focuses on delivering excellent patient service in a fast-paced environment, with strong emphasis on organization,