Onsite Field HR Onboarding Coordinator

Ultimate Care; New York (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health, Vision, & Dental benefits

401k with employer match

Voluntary life & other insurance

Job summary

YELM US Associates, LLC is seeking an Onboarding & Intake Management HR Coordinator to support Swift Home Care and Ultimate Care. You will manage caregiver onboarding from intake to start eligibility, review pre-employment documents, and ensure compliance with DOH and DOL requirements.

Responsibilities include completing I-9s, submitting E-Verify cases, tracking orientation, and entering caregiver data into internal systems.

Qualifications

• Minimum of 2-3 years of experience in HR onboarding, compliance, or home care operations.
• Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows.
• Experience working with caregiver management systems preferred.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage high-volume onboarding in a fast-paced environment.
• Clear written and verbal communication skills.
• Strong judgment with appropriate escalation awareness.
• Ability to enforce standards while maintaining professionalism and empathy.

Responsibilities

• Coordinate caregiver onboarding from intake through start eligibility.
• Collect, review, and verify all required pre-employment documentation.
• Ensure documentation meets DOH, DOL, and internal policy standards.
• Complete and review I-9 documentation in compliance with federal regulations.
• Submit and track E-Verify cases within required timelines.
• Confirm caregivers are eligible to begin working prior to operational handoff.
• Determine orientation eligibility and track completion.
• Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers.
• Work closely with Nursing and Compliance teams to resolve onboarding barriers.
• Provide timely updates on caregiver readiness and onboarding status.
• Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.

Skills

Attention to detail

Organizational skills

Time-management

Communication skills

Compliance diligence

Job description

YELM US Associates, LLC is seeking an Onboarding & Intake Management HR Coordinator to support Swift Home Care and Ultimate Care. You will manage caregiver onboarding from intake to start eligibility, review pre-employment documents, and ensure compliance with DOH and DOL requirements.

Responsibilities include completing I-9s, submitting E-Verify cases, tracking orientation, and entering caregiver data into internal systems.