Onsite Facilities & Workplace Experience Lead

Cox Enterprises, Inc.; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Cox Enterprises, Inc. in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time, on-site role focused on facilities operations, workplace experience, and office coordination in the leased space.

You will be the primary on-site contact for staff and vendors, ensure timely issue resolution, maintain FF&E, and support space planning and events to keep the workplace productive and welcoming.

Qualifications

• Bachelor’s degree in related discipline or equivalent experience.
• Experience with Microsoft 365 and building management
• Experience in facilities operations, office coordination, workplace services, or property support
• Strong organizational skills and attention to detail in onsite environments
• Troubleshooting facilities, technology, and workplace issues
• Customer service mindset focused on employee experience and communication
• Ability to lift up to 25 lbs
• CPR certification preferred
• Bilingual (Spanish) preferred
• Experience in property management

Responsibilities

• Maintain a strong on-site presence to support employee experience and resolve facility issues.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management to address building system issues and minimize disruption.
• Oversee FF&E maintenance to keep a functional workplace.
• Manage breakroom operations and ensure amenities meet standards.
• Coordinate print room supplies and shared equipment; manage on-site guests.
• Oversee janitorial service delivery and vendor performance.
• Coordinate vendor onboarding, escorts and walkthroughs; support office moves and space planning.
• Assist with events setup and leadership visits.

Skills

Microsoft Office

Building management

Work order systems

Budgeting

Payment systems

Customer service

Education

Bachelor’s degree or equivalent

Tools

Work order systems

Job description

Cox Enterprises, Inc. in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time, on-site role focused on facilities operations, workplace experience, and office coordination in the leased space.

You will be the primary on-site contact for staff and vendors, ensure timely issue resolution, maintain FF&E, and support space planning and events to keep the workplace productive and welcoming.