Onsite Facilities Operations Lead

TCWGlobal; Sunnyvale (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

TCWGlobal in Sunnyvale, CA is seeking a seasoned Workplace Facilities Operations Coordinator to manage daily office operations for a three-story facility. You will be the onsite bridge between employees, property management, vendors, and building services, handling issues from maintenance to security and safety.

The role requires strong facilities knowledge, vendor management, and the ability to resolve problems quickly without handyman duties.

Qualifications

• 5+ years in Facilities, facilities management, workplace operations, building operations, or property management.
• Experience supporting commercial multi-floor office buildings.
• Strong experience coordinating with property managers and vendors.
• Ability to recognize basic plumbing, electrical, HVAC, or maintenance issues and escalate appropriately.
• Knowledge of OSHA, building compliance, and emergency preparedness.
• Experience with facilities ticketing/work-order systems or ability to learn them.

Responsibilities

• Oversee day-to-day facilities operations for the three-story office.
• Serve as the onsite point of contact between employees, property management, vendors, and contractors.
• Coordinate maintenance requests, building issues, repairs, and work orders.
• Conduct regular facility walkthroughs to identify leaks, equipment problems, cleanliness, or safety concerns.
• Oversee janitorial, day porter, security, and other building service vendors.
• Support OSHA, EHS, fire/life-safety inspections, drills, and emergency preparedness.
• Manage badges, building access, parking, and contractor access.
• Work with property management on building services, signage, inspections, and compliance requirements.
• Help manage the facilities ticketing/work-order system and ensure requests are followed through.
• Support kitchen, coffee machines, snacks, waste/recycling programs, and other office facility needs.
• Coordinate with vendors and internal teams for office events and employee celebrations.
• Provide front desk coverage in the morning before the administrative staff arrives.
• Support workspace needs, ergonomics, office moves, and general employee facilities requests.

Skills

Facilities management

Vendor coordination

Building operations

OSHA/compliance

Communication

Onsite contact

Tools

Outlook

Slack

Microsoft Teams

Microsoft Office

Job description

TCWGlobal in Sunnyvale, CA is seeking a seasoned Workplace Facilities Operations Coordinator to manage daily office operations for a three-story facility. You will be the onsite bridge between employees, property management, vendors, and building services, handling issues from maintenance to security and safety.

The role requires strong facilities knowledge, vendor management, and the ability to resolve problems quickly without handyman duties.