Onsite Facilities & Office Services Coordinator

ECMC Group; Minneapolis (MN); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health & wellness benefits

401(k) plan with company match

Paid time off

Job summary

ECMC Group is seeking a Facilities and Corporate Services Coordinator to ensure smooth mail, shipping, and facilities operations. The role supports employees with administrative tasks and coordinates with vendors to maintain a productive workplace.

Onsite full-time position with a temporary-to-hire pathway. The ideal candidate has strong MS Office skills, at least 1 year in related roles, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma, GED, or relevant work experience.
• 1+ years in office administration or related roles.
• Experience coordinating multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office.

Responsibilities

• Process incoming, outgoing, overnight, and interoffice mail.
• Coordinate shipping and receiving activities with internal teams and external carriers.
• Sort, batch, and distribute wage withholding orders and other business documents.
• Execute daily bulk mail and document fulfillment processes.
• Manage and maintain letter templates and collaborate with business units and vendors to test and implement updates.
• Maintain office supply inventory and coordinate ordering of office materials.
• Support facility operations, including workspace setup, office moves, meeting room preparation, and event support.
• Assist with vendor coordination and facilities-related requests to ensure a safe and productive work environment.
• Provide receptionist coverage by answering and routing incoming calls and scheduling hotline coverage.
• Support departments throughout the organization with administrative and operational needs.
• Perform other duties and responsibilities as assigned.

Skills

Office administration

Multitasking

Vendor coordination

Education

High school diploma

GED

Tools

Microsoft Office

Job description

ECMC Group is seeking a Facilities and Corporate Services Coordinator to ensure smooth mail, shipping, and facilities operations. The role supports employees with administrative tasks and coordinates with vendors to maintain a productive workplace.

Onsite full-time position with a temporary-to-hire pathway. The ideal candidate has strong MS Office skills, at least 1 year in related roles, and the ability to manage multiple priorities in a fast-paced environment.