Onsite Facilities Coordinator — Clinical Unit

Parexel; Glendale (CA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Vacation & paid time off

Flexible Spending Accounts

Work/Life Balance

401(k) with company match

Pet Insurance

Job summary

Parexel is seeking a CRES Coordinator to support daily on-site facilities operations at our Glendale, CA unit. Work involves coordinating service requests, managing inventories, and assisting with office moves and events to keep the site running smoothly.

The role emphasizes proactive problem solving, teamwork, and strong customer service within a clinical research environment. On-site schedule is Monday–Friday, 7:00am–3:30pm, with competitive benefits.

Qualifications

• 2-4 years of experience in facilities management, office administration, or related roles.
• Understanding of facility operations, maintenance requirements, workplace safety practices, and building systems.
• Familiarity with vendor management, service contracts, facility management records, and budget tracking processes.
• Strong communication, organization, customer service, problem-solving, and multitasking skills.

Responsibilities

• Respond to facility service requests and troubleshoot workplace or building-related issues to ensure smooth site operations.
• Coordinate vendors and service providers, including scheduling work, facilitating site access, and supporting maintenance activities and repairs.
• Monitor facility needs and contribute to preventive maintenance efforts that support a safe and efficient work environment.
• Manage facility, office, kitchen, and janitorial supply inventories, ensuring essential resources remain available to support daily operations.
• Process orders, maintain inventory records, and support budget-tracking and facility documentation activities.
• Support shipping and receiving operations, including distribution of incoming packages and coordination of deliveries.
• Assist with office moves, workspace planning, furniture installation, and workplace reconfigurations as organizational needs evolve.
• Support conference rooms, shared spaces, meetings, and special events requiring facility coordination.
• Assist with workplace safety initiatives, security procedures, emergency preparedness activities, and compliance-related documentation.
• Provide receptionist backup coverage during breaks, absences, or other operational needs while helping maintain a positive experience for employees and visitors.

Skills

Facilities coordination

Inventory management

Office administration

Vendor management

Customer service

Problem solving

Communication

Education

Associate or Bachelor's degree

Job description

Parexel is seeking a CRES Coordinator to support daily on-site facilities operations at our Glendale, CA unit. Work involves coordinating service requests, managing inventories, and assisting with office moves and events to keep the site running smoothly.

The role emphasizes proactive problem solving, teamwork, and strong customer service within a clinical research environment. On-site schedule is Monday–Friday, 7:00am–3:30pm, with competitive benefits.